What are the responsibilities and job description for the Human Resources Specialist position at Nordic Calista?
JOB SUMMARY:
Working closely with the Human Resource Manager, the Human Resources Specialist serves as a human resource point of contact for Nordic-Calista employees and candidates.
ESSENTIAL FUNCTIONS:
Assist HR Manager in responding to inquiries, communicate and ensure understanding by employees and management of laws, regulations, organization policies, procedures, and programs.
Assisting in staffing and recruitment processes.
Onboarding new employees to provide an excellent early experience.
Administering FMLA and short-term and long-term disability, including preparing documentation according to applicable laws and processes.
Ensuring employee information such as personal data, compensation, benefits, leave of absence information, performance reviews, and termination date and reason are correct in Human Resource Information System (HRIS).
Retain records according to company record retention requirements.
Assist in developing internal work policies and procedures that comply with regulations, align with best practices, and ensure consistent quality human resources services and support company values and business goals.
Complete Personnel Action Forms (PAF) for updated employee information and statuses.
Establish and maintain complete paper and electronic personnel files, for active, inactive, and terminated employees in accordance with legal requirements and internal procedures.
Coordinate and document company provided training and maintain both electronic and paper files utilizing the Company HRIS systems.
Work with Human Resources Manager with employee relations issues:
Assist with maintaining personnel and case files.
Assist with review of disciplinary situations, terminations, layoffs and internal or external investigations and support management and employees to ensure fairness and consistency to avoid charges of unlawful discrimination and unfair labor practices.
Administer employee termination processing at the direction of the Human Resources Manager.
Serve as a point of contact for employees to express concerns.
Perform other duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES:
Working knowledge of HR practices and employment laws.
Excellent communication and people skills for effective employee relations.
Proficient in using HR systems such as WorkDay or similar ability to manage conflict management situations with discretion, tact, and diplomacy.
Meticulous with strong organizational skills for data entry and record keeping.
Ability to communicate professionally and effectively with employees , via written and verbal communication methods.
Proficiency in standard business computer applications.
Ability to manage stressful situations and effectively plan and organize duties to meet deadlines.
Ability to work safely and follow SOPs and direction.
Ability to work in a Native Corporation business environment.
QUALIFICATIONS:
2 years’ human resources experience in onboarding new employees.
Valid state driver’s license with clean driving record and must be qualified to operate a vehicle under the conditions of the Company’s Driving Policies.
Ability to pass a drug, credit, driving and background screening.
SUPERVISORY FUNCTIONS:
This position has no supervisory functions.
WORKING CONDITIONS
8-hour shift
Monday to Friday
PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
