NSU00301 - Administrative Assistant

Title: NSU00301 - Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: commensurate with experience

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

To provide administrative assistance to Student Affairs leadership by providing, coordinating, and/or administrating complex programs or services, providing customer service requiring proficiency with a variety of software applications and an understanding of the structure of databases and the information contained in the database, as well as completing a wide range of assignments related to Student Affairs requiring regular use of independent judgement and analysis in applying and interpreting rules and regulations in accordance with the Commonwealth of Virginia and University policies.

Minimum Qualifications

Considerable experience as an administrative assistant supporting a mid to high level administrator. Comprehensive knowledge of modern office practices and procedures. Considerable knowledge of general university procurement/payment policies and procedures to include small purchase card and use of Colleague Financials. Demonstrated ability to provide excellent customer service. Strong interpersonal, oral, and written communication skills. Demonstrated ability to perform all duties professionally, timely, and courteously. Demonstrated ability to plan, organize work, meet and prioritize competing deadlines, and exercise sound judgement. Sound critical thinking skills for independent decision making and problem solving. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to draft reports and other documents accurately. Demonstrated ability to communicate effectively, both verbally and in writing, and establish effective working relationships with a diverse array of internal and external students, staff, and faculty. Experience working with student information systems, i.e., Colleague Financials and eVA. Extensive experience in Microsoft Office Suite, 2010 programs or higher. Demonstrated ability to maintain confidentiality. High school diploma, or equivalent combination of education and experience that provides the requisite knowledge, skills, and abilities.

Additional Considerations

Associates degree, or equivalent combination of education and experience that provides the requisite knowledge, skills, and abilities

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: phone not provided

Email: email not provided

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.