Finance & Warehouse Assistant

Our Mission

The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell.

As a center devoted to the art of illustration, the Museum also exhibits the works of contemporary and past masters in an ongoing series of compelling artist showcases. Set on a picturesque 36-acre estate in the hometown of America’s favorite artist, the Norman Rockwell Museum is one of the crown jewels of the Berkshires. 

Equity Goals

NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be. Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace.

The Position 

The Finance Assistant performs a range of administrative and accounting duties to support the finance department. The role includes processing various financial transactions while adhering to the approved systems of internal control and financial management. The Finance Assistant is responsible for day-to-day tasks in the finance department ensuring accuracy of all transactions.

The Warehouse Assistant works with the Warehouse Coordinator and Museum Store staff to assist with a variety of duties to support warehouse and store operations.

Financial Management Duties

·      Deposits checks and compiles and enters data from all revenue streams into financial accounting software. This includes revenue from retail, admissions, and development. 

·        Distributes invoices to department heads for approval and general ledger coding.

·      Enters invoices into financial accounting software and maintains up to date payables report.

·      Pays invoices prior to due date.

·      Maintains organized digital files of all accounts receivable and accounts payable documents. 

·      Prepares and distributes 1099s to vendors 

·      Retrieves and distributes credit card transactions to cardholders for expense report completion. 

·      Tracks accounts receivables and assists with invoicing as needed.

·       Assists with the preparation of monthly entries, reconciliations, and financial reports as needed. 

·       Prepares and submits filings for receipt of grant funds. 

Administrative Duties 

·      Picks up mail twice per week and distributes items digitally or physically.

·      Picks up bank deposit bags twice per week. 

·      Maintains organization of office supplies and assist with orders. 

·      Supports finance and other departments as needed.

Warehouse/Store Duties

·      Assists with receiving incoming merchandise.

·      Assists with packaging and shipping outgoing product.

·      Assists with inventory controls including regular counts of warehouse and store product.

·      Available to work in the Museum Store as a retail associate using the Point of Sale (POS) system to process customer transactions.

·      Performs other duties as assigned.

Equity Goals

Works effectively with colleagues, vendors, and all constituents across group identities. Takes part in continuing learning opportunities to create a welcoming environment and support the mission of NRM.

Qualifications

Good knowledge of accounting and solid bookkeeping skills. Familiarity with accounting software. Strong technology skills with comprehensive knowledge of Microsoft Office applications, with particular emphasis on Excel. Exceptional math, problem solving, organizational skills, and attention to detail. A strong and confident communicator who is comfortable and professional in dealings with colleagues and constituents. 

Education & Experience

Associate Degree with concentration in Accounting preferred, or equivalent combination of education and/or experience.