Paralegal

Job Summary:

This position is responsible for managing the planning, development, implementation, administration, and budgeting of The Paralegal will play a key role in supporting company operations, compliance, and project administration. This position will assist the COO with various administrative, compliance, and project-related tasks to ensure efficiency and organization across the company. The ideal candidate is highly detail-oriented, proactive, and capable of managing multiple priorities. Experience in construction administration, compliance tracking, and legal coordination is preferred.

Essential Job Functions

Executive & Operations Support:

• Provide direct administrative support to the COO and CEO, managing schedules, meetings, and task lists.
• Screen and prioritize emails, calls, and correspondence for the COO, ensuring efficient communication.
• Assist in organizing and tracking project kickoff requirements and checklists.
• Maintain organized documentation and records for company-wide operational needs.
• Prepare executive reports, presentations, and meeting summaries as needed.
• Track monthly project management reports and assemble the final package for submission to the COO.

Project & Compliance Administration:

• Oversee Procore administration, including document management, user permissions, and system organization.
• Track and submit compliance reports related to Davis-Bacon and Section 3 requirements on a project-specific basis.
• Assist in tracking certified payroll reports and coordinating with subcontractors to ensure compliance.
• Work with project teams to prepare for Davis-Bacon/Section 3 audits or compliance check-ins.
• Manage subcontractor insurance compliance through an insurance tracking platform, ensuring all required documentation is up to date before subcontractors begin work on-site.
• Assist with subcontractor prequalification, ensuring required documentation is submitted and reviewed before approval.
• Support the COO in contract execution, tracking addendums/revisions, and ensuring all agreements are properly documented.
• Utilize DocuSign for contract execution and Adobe Acrobat for managing legal documents.

Office & Administrative Support:

• Handle mail distribution, check processing/mailing operations, and other routine office tasks.
• Maintain communication with project teams to ensure administrative requirements are met.
• Assist in vendor and subcontractor coordination, ensuring compliance with company policies.
• Assist with errands and other tasks as requested.

Meetings & Communication:

• Participate in administrative staff meetings and attend other executive meetings as requested.
• Communicate effectively with various stakeholders within the organization.

Qualifications & Skills:

• Preferred experience in construction administration, compliance tracking, or legal coordination.
• Strong organizational and multitasking abilities.
• Proficiency in Procore, Billy, DocuSign, Adobe Acrobat, and Microsoft Office Suite (Excel, Word, Outlook) preferred.
• Ability to manage compliance requirements related to Davis-Bacon, Section 3, certified payroll, and subcontractor insurance tracking.
• Excellent communication and problem-solving skills.
• Paralegal experience or familiarity with legal documentation is a plus.
• Exhibit extraordinary discretion, flexibility, and willingness to work closely with senior management.

Education, Knowledge & Skills:

• Bachelor’s degree in business, construction management, or a related field preferred.
• Paralegal experience preferred.
• Preferred experience in construction administration, compliance tracking, or legal coordination.
• Strong organizational and multitasking abilities.
• Proficiency in Procore, Billy, DocuSign, Adobe Acrobat, and Microsoft Office Suite preferred.
• Excellent communication and problem-solving skills.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Savannah, GA 31401 (Preferred)

Ability to Relocate:

• Savannah, GA 31401: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000