Coordinator, Supply Chain Exempt

Coordinator, Supply Chain
Job Type: Full Time

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. North Alabama Medical Center is a 263 bed facility offering the community’s only open heart surgery site, a complete line of women’s and children’s services and a complete line of medical and imaging services. We are a Certified Chest Pain center and recognized as a Primary Stroke Center of Excellence by the American Heart/American Stroke Association. North Alabama Medical Center’s 24-hour emergency department serves as the primary referral center for major trauma cases in Northwest Alabama.

Where We Are:

No matter what type of things you’re interested in, we have things of interest for you. Florence is a vibrant area with walkable streets and plenty of inspiring things to do. Spend your days getting to know the local community by exploring our shops, restaurants, and historical attractions.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program – mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• Discounted membership rates at local fitness centers
• Continuing education opportunities
• And much more…

Position Summary:

Reports to: Director of Materials Management, Chief Financial Officer (CFO)

FLSA Status: Exempt

The Materials Management Coordinator supports the Director of Materials Management in overseeing the department’s operations to ensure efficiency, cost-effectiveness, and optimal resource utilization. This role is responsible for coordinating procurement, inventory control, and distribution processes while maintaining compliance with organizational policies and industry standards.

• Establish and maintain vendor and supplier relationships
• Maximize the use of the Materials Management Information System (MMIS) to track supply usage and streamline procurement
• Analyze market conditions, review vendor materials, and interview suppliers to obtain product information
• Evaluate and recommend new supplies and equipment
• Oversee cyclical and year-end inventory processes
• Ensure compliance with regulatory requirements, Joint Commission National Patient Safety Goals, and hospital policies
• Maintain Environment of Care (EOC) standards, including emergency management, hazardous materials handling, life safety, fire safety, infection control, and security
• Serve as a professional role model for colleagues, students, and medical staff
• Apply problem-solving skills to resolve patient, family, and personnel issues within the department
• Work competently with Paragon applications and reconcile pricing, quantity, and item discrepancies for non-storeroom orders
• Process special purchase requests, scan and file documentation through GHX, and update the SMART item master as needed
• Maintain, order, and stock clean supply areas according to schedules, checking for expired products
• Update departmental SMART PARS with product changes, additions, and deletions
• Monitor SMART backorder files, communicate with vendors on backorders, and manage product recalls
• Assist with store room inventory and item retrieval as needed
• Set up new items through VIRA and print charge labels for billable storeroom items
• Ensure contract compliance and compile reports, including the Optiflex activity report
• Maintain tissue/bone receiving logs and oversee stock item orders
• Assist in delivering items and support the Director of Materials Management with new projects
• Research and recommend cost-effective items for department managers, ensuring contract pricing and obtaining product samples
• Issue and manage pagers, maintaining updated personnel lists
• Approve and manage Staple orders for all departments and offsite facilities
• Assist with year-end inventory for all supply areas
• Answer telephone calls, direct inquiries, and take messages
• Cross-train on all aspects of purchasing operations
• Collaborate with co-workers, assist when needed, and communicate professionally with personnel, patients, visitors, and physicians

Minimum Qualifications:

• High School Diploma or equivalent is required. Associate’s degree is preferred
• Minimum 2 years of experience in materials handling or purchasing
• Proficiency in operating personal computers and related software is required

Required Skills:

• Excellent oral and written communication skills
• Ability to convey information and present ideas effectively in administrative management
• Familiarity with the organization and functions of hospital departments
• Strong leadership ability, integrity, and initiative
• Ability to motivate personnel and foster a collaborative work environment
• Strong problem-solving skills and the ability to handle stress in a positive manner
• Ability to maintain professional relationships with nursing staff, medical personnel, hospital administration, and all departments

Physical & Functional Demands:

• Frequent walking, standing, and sitting throughout the day
• Involves mental activity, problem-solving, and supervision
• Essential talking and listening for instructing and managing personnel
• Possible exposure to injury, infectious diseases, and hazardous material
• Standing and walking for long periods, including hospital halls and outdoor areas
• Lifting, carrying, and storing materials weighing up to 75 pounds
• Frequent bending (45-90 degrees) for product retrieval and equipment operation
• Regular reading and writing for job-related documentation and compliance

EEOC Statement:

North Alabama Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

We employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.