What are the responsibilities and job description for the Purchasing Agent position at North American Mechanical, Inc.?
Under the direction of the Purchasing & Distribution Manager, manage procurement activities for construction materials, equipment, and services. This role involves negotiating contracts, maintaining supplier relationships, and ensuring the timely delivery of materials to meet project deadlines.
Responsibilities:
- Accurately perform job coding by assigning and verifying general ledger codes, notifying personnel of discrepancies, and printing reports.
- Record and inspect requisitions for accuracy, completeness, and authorization; enter data and distribute to appropriate personnel.
- Issue purchase orders for materials, supplies, and equipment.
- Manage incoming and outgoing calls regarding purchase orders and related activities; communicate with vendors and salespeople to exchange information.
- Perform clerical duties to support purchasing functions, including typing purchase orders, reports, and correspondence; maintaining records; obtaining and recording quotations; and managing office supplies.
- Communicate with internal teams to exchange information, resolve discrepancies, and correct errors.
- Issue and scan subcontracts and change orders.
- Oversee receiving and job costing in the Accounting System and process packing slips.
- Maintain and report National Purchasing records quarterly.
- Assist with completing the project buyout process.
- Perform other duties as assigned by the supervisor.
Qualifications:
- 5 years of purchasing experience.
- Strong negotiation, analytical, and decision-making skills.
- Proficient in procurement software and Microsoft Office.
- Strong organizational skills; able to manage multiple projects and deadlines.
- Knowledge of inventory management and cost control.
- Excellent communication and interpersonal skills.
- Construction/accounting background preferred but not required.
