Billing & Accounting Assistant

North American Millwright Services, Inc. (NAMS), is a well-established and trusted contractor that takes on some of the most complex industrial maintenance projects in the Chesapeake region.  This is your chance to join a growing, dynamic team and have a rewarding career. .

Benefits:

·     Medical, Prescription, Dental & Vision coverage

·     Company-funded Health Reimbursement Arrangement (HRA)

·     401(k) Retirement Plan, with up to 8% match

·     Life insurance (at no charge)

·     Short-term disability (at no charge)

·     Long-term disability (at no charge)

·     Employee Assistance Program (EAP)

·     Referral Bonus Program

·     Paid Time Off

·     Paid Holidays

·     On-going professional training and development

·     Opportunities for advancement

Job Summary:

The Billing & Accounting Assistant plays a key role in supporting the billing and accounting functions within the company. This position is responsible for assisting with project billing, reconciling accounts, and ensuring accurate financial records in accordance with internal accounting policies. The ideal candidate will handle invoice coding and resolving billing discrepancies. Additionally, this role provides general support to the accounting department by performing various administrative and financial tasks to ensure smooth and efficient operations.  This position will report to the Assistant Controller.  

Duties and Responsibilities:

• Assist with preparing and processing project billing and time and materials invoices.
• Identify and resolve invoice discrepancies by coordinating with project managers, subcontractors, and vendors.
• Maintain vendor files, track lien waivers, and ensure compliance with subcontractor payment terms.
• Ensure accurate job cost allocation for billable items.
• Assist with monthly, quarterly, and year-end close processes, including account reconciliations and report preparation.
• Maintain accurate financial records by entering transactions into the accounting software and tracking key project financials.    
• Work closely with project managers, estimators, and field personnel to ensure financial accuracy and assist with billing-related inquiries.
• Ensure adherence to company financial policies, industry standards, and regulatory requirements related to construction accounting.
• Provide additional finance, accounting, and administrative support as needed to contribute to the overall efficiency of the department.
• Additional duties as assigned.

Requirements and Qualifications: 

• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance, or a related field is a plus. 
• Minimum 2 years of experience in accounting, billing, or accounts payable/receivable, preferably in the construction industry. 
• Familiarity with construction billing practices, progress billing, retention tracking, etc.
• Experience with construction accounting software; experience with Foundation software preferred.
• Proficiency with Microsoft Office, especially Outlook and Excel.
• Strong attention to detail and accuracy in data entry, invoice processing, and job cost coding.
• Ability to prioritize tasks, manage deadlines, and handle multiple responsibilities in a fast-paced environment.
• Strong verbal and written communication skills to effectively interact with vendors, project managers, and clients.
• Ability to handle sensitive financial information with discretion.
• Must be able to work independently while also collaborating with the accounting and project teams.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer
• Use of both hands
• Requires ability to walk, sit, stand, balance, stoop, bend, push, pull, lift, and reach
• Must have vision, hearing, and ability to talk
• Must be able to lift up to 25 pounds at times

North American Millwright Services, Inc. is an Equal Opportunity Employer

Salary : $25