What are the responsibilities and job description for the Property Management Assistant at Last Mile Investments position at North American Properties?
North American Properties believes that it all comes down to connections—people to each other; cities to their souls; partners to opportunities; and individuals to experiences that move them.
We believe that by fulfilling people's desire for connectedness, we're creating happier places and experiences that in turn become more successful environments, more vibrant communities and ultimately, a better world. Since 1954, we've balanced a well-capitalized approach and a keen focus on successful execution with a willingness to question conventional wisdom, reimagining and expanding the possibilities for more than $7 billion of assets across the US.
Whether developing multifamily, mixed-use, office, student housing, hotel or retail environments, we're driven to deliver more valuable, meaningful real estate that transforms, inspires, delights and succeeds by connecting us all with what matters most.
Overview Of Job Description
Last Mile Investments (the "Company") is looking to hire a Property Management Assistant, who will be responsible for supporting the administrative needs of the company's internal Property Management Department. Located in Cincinnati, the Property Management Assistant would support the Director of Property Management with the day-to-day operations for the Company's portfolio of properties.
Last Mile Investments, an affiliate with North American Properties, is a real estate fund management platform that is currently acquiring on behalf of Fund II and raising capital on behalf of Fund III, intending to acquire 15-20 retail assets per year. The Property Management Assistant will be part of a small team reporting to the Director of Property Management, and must have excellent communication skills, the ability to multi-task and prioritize assignments, a high level of attention to detail, and be unafraid to ask questions or seek direction. The Property Management Assistant will also need the organization skills necessary to effectively coordinate between third party and internal property managers ("Property Management Personnel"), tenants, vendors, and other internal and external parties.
Duties and Responsibilities
Last Mile Investment's Property Management Assistant position will include a benefits package that includes medical, dental, life, and 401(k). It will provide a competitive salary based on the candidate's experience.
About Last Mile Investments
Last Mile Investments is a partnership between North American Properties and the Last Mile Investments management team, and is a real estate investment management platform currently acquiring on behalf of Fund II and raising capital on behalf of Fund III. The Company focuses on multi-tenant neighborhood centers with the following characteristics: i) assets located in highly convenient locations near the consumers home, work, or other stable traffic drivers; ii) assets leased to primarily internet and Amazon resistant retailers; and iii) assets that have been undermanaged/undercapitalized with value add opportunities. This particular strategy takes advantage of the structural trends in the retail landscape and offers a tremendous opportunity for investors in a yet unseen asset class.
About North American Properties
NAP upholds a professional and deadline‐oriented working environment in an office setting. At NAP, we live our values of Relationships, Ownership, Agility, Strength, and Stability, Courage and Creativity, Empowerment, and Integrity.
North American Properties does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
We look forward to hearing from you!
We believe that by fulfilling people's desire for connectedness, we're creating happier places and experiences that in turn become more successful environments, more vibrant communities and ultimately, a better world. Since 1954, we've balanced a well-capitalized approach and a keen focus on successful execution with a willingness to question conventional wisdom, reimagining and expanding the possibilities for more than $7 billion of assets across the US.
Whether developing multifamily, mixed-use, office, student housing, hotel or retail environments, we're driven to deliver more valuable, meaningful real estate that transforms, inspires, delights and succeeds by connecting us all with what matters most.
Overview Of Job Description
Last Mile Investments (the "Company") is looking to hire a Property Management Assistant, who will be responsible for supporting the administrative needs of the company's internal Property Management Department. Located in Cincinnati, the Property Management Assistant would support the Director of Property Management with the day-to-day operations for the Company's portfolio of properties.
Last Mile Investments, an affiliate with North American Properties, is a real estate fund management platform that is currently acquiring on behalf of Fund II and raising capital on behalf of Fund III, intending to acquire 15-20 retail assets per year. The Property Management Assistant will be part of a small team reporting to the Director of Property Management, and must have excellent communication skills, the ability to multi-task and prioritize assignments, a high level of attention to detail, and be unafraid to ask questions or seek direction. The Property Management Assistant will also need the organization skills necessary to effectively coordinate between third party and internal property managers ("Property Management Personnel"), tenants, vendors, and other internal and external parties.
Duties and Responsibilities
- Oversee and support daily property management operations, ensuring efficient coordination of tenant requests and administration of maintenance services.
- Act as a primary administrative resource, providing high-level support to Property Management Personnel, including during business travel or PTO.
- Run various internal reports to support the department in preparation of monthly, quarterly, and annual operating meeting.
- Assist in the review of annual budgets and reforecasts.
- Produce, modify, and/or distribute various forms, spreadsheets, reports, information packets, letters and other correspondence to tenants and vendors as needed.
- Manage utility account setups, transfers, and closures while ensuring timely completion and tenant compliance.
- Prepare and mail notices for tenant performance defaults and other miscellaneous tenant communication.
- Oversee the tracking and coordination of tenant build-outs and business openings, ensuring alignment with lease requirements.
- Coordinate any necessary bill back of expenses to tenants and ensure expense has been posted to their account through the company's internal third-party accounting team. Distribute to tenants, as requested by Property Manager Personnel.
- Coordinate fire life safety and backflow inspections, maintaining comprehensive records and compliance tracking.
- Prepare and oversee vendor contracts, ensuring alignment with property management needs and compliance requirements.
- Maintain and enhance electronic filing systems for contracts, notices, and critical property management documents.
- Facilitate the routing, approval, and execution of key documents, ensuring efficient workflow and adherence to company policies.
- Leverage data management tools, checklists, and reporting systems to optimize operational efficiency and workload management.
- Provide administrative support for Property Management related to acquisitions, dispositions or property-related transactions.
- Oversee the collection, tracking, and compliance management of tenant and vendor certificates of insurance.
- Request and track tenant HVAC, grease trap, and other systems required maintenance records as required under the leases.
- Maintain warranty records and oversee the administration of property-related warranties.
- Support rent collections efforts and ensure proper tracking of delinquencies and tenant payment schedules.
- Manage and update Fire & Life Safety monitoring contact lists, ensuring accurate and up-to-date records.
- Complete special projects to support the Property Management department, as needed.
- 3 years of relevant work experience, preferably in a high-volume, fast-paced environment.
- Intermediate proficiency in Microsoft Office Suite and Yardi Voyager, or similar.
- Demonstrated ability to manage a fast paced, deadline driven environment.
- Demonstrated ability to multi-task and prioritize assignments while delivering consistent quality work.
- High level of attention to detail and accuracy.
- Demonstrated ability to work with little supervision and seek help when needed.
- Demonstrated ability to build strong internal and external relationships.
- Strong analytical and communication skills.
Last Mile Investment's Property Management Assistant position will include a benefits package that includes medical, dental, life, and 401(k). It will provide a competitive salary based on the candidate's experience.
About Last Mile Investments
Last Mile Investments is a partnership between North American Properties and the Last Mile Investments management team, and is a real estate investment management platform currently acquiring on behalf of Fund II and raising capital on behalf of Fund III. The Company focuses on multi-tenant neighborhood centers with the following characteristics: i) assets located in highly convenient locations near the consumers home, work, or other stable traffic drivers; ii) assets leased to primarily internet and Amazon resistant retailers; and iii) assets that have been undermanaged/undercapitalized with value add opportunities. This particular strategy takes advantage of the structural trends in the retail landscape and offers a tremendous opportunity for investors in a yet unseen asset class.
About North American Properties
NAP upholds a professional and deadline‐oriented working environment in an office setting. At NAP, we live our values of Relationships, Ownership, Agility, Strength, and Stability, Courage and Creativity, Empowerment, and Integrity.
North American Properties does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
We look forward to hearing from you!
