Corporate Access Administrative Assistant

Job Title: Corporate Access Administrative Assistant

Location: New York, New York

Position Overview:

My client is seeking a highly organized and detail-oriented Corporate Access Administrative Assistant to support portfolio managers and manage all Corporate Access activities. This role involves coordinating travel logistics, facilitating broker communications, and ensuring seamless execution of corporate access initiatives. The ideal candidate will have 2-3 years of administrative experience and demonstrate the ability to handle multiple responsibilities efficiently in a dynamic environment.

Responsibilities:

• Provide comprehensive administrative support, including calendar management, meeting coordination, and the preparation of reports or presentations.
• Arrange and oversee travel logistics for portfolio managers, ensuring efficient scheduling for meetings and events.
• Assist in planning and organizing internal meetings and events, including handling logistics and required materials.
• Track, manage, and maintain records of all Corporate Access activities, including scheduling meetings and providing updates to stakeholders.
• Communicate and coordinate with brokers and external partners to facilitate broker relations and ensure effective follow-ups.

Qualifications:

• 2-3 years of administrative experience, ideally in an executive assistant role.
• Exceptional organizational and multitasking skills, with strong attention to detail.
• Outstanding communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Bachelor’s degree required.

In accordance with the NYS pay transparency law, the salary range for this position is $85-$110k (base salary)