What are the responsibilities and job description for the Senior Administrative Services Coordinator position at North Bridge Staffing Group?
Job Overview
We are seeking a seasoned administrative professional to join our team as an Executive Administrative Assistant. This role will provide comprehensive office management and administrative support to our executive leadership team, ensuring smooth day-to-day operations and assisting in key areas such as compliance, accounting, wealth management, and investment management.
About the Team
Our team is dedicated to delivering exceptional results and exceeding client expectations. We value innovation, excellence, and collaboration, and we are looking for a talented individual who shares these values.
Responsibilities
- Office Operations
- Manage office supplies, reception duties, and coordinate maintenance needs to ensure efficient office operations.
- Document Control
- Oversee document management, including scanning, filing, tracking deliverables, and managing files.
- Meetings & Events
- Assist with scheduling, travel arrangements, and light event planning.
- Reporting & Data
- Run, format, and organize reports for various business functions.
- Financial Assistance
- Provide financial support, including money movements and bill payments.
- Presentation Development
- Create and edit PowerPoint presentations for internal and external use.
- Excel & Admin Support
- Organize and manage information using Excel and other software as needed.
Requirements
- 10 years of experience in administrative support, preferably in a finance, investment, or professional services environment.
- QuickBooks experience preferred.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience with DocuSign and financial reporting tools is a plus.
- Excellent communication skills with a high level of professionalism and discretion.
- Ability to work independently while collaborating with executive leadership and internal teams.
