What are the responsibilities and job description for the Office Manager position at North Bridge Staffing?
ABOUT THE ROLEThe Office Manager will be the welcoming face and first point of contact for visitors to our vibrant real estate investment firm. This role involves ensuring a seamless and professional guest experience while managing the overall functionality of the office. The ideal candidate will work collaboratively with colleagues, the executive team, and guests, demonstrating a positive, adaptable, and helpful attitude.WHAT YOU WILL DOWelcome office visitors, provide technical assistance with phone or video systems, offer refreshments, and support meeting arrangements.Provide heavy expense management for multiple leaders.Direct incoming calls to the appropriate team members.Manage office supplies by monitoring inventory, placing and tracking orders, stocking items, and delivering supplies to workstations.Oversee office upkeep by coordinating with the cleaning crew and property management.Maintain the kitchen’s cleanliness and ensure it is well-stocked.Assist with internal and external hotel and restaurant reservation requests.Handle a high volume of mail, packages, and other correspondence, including reading and addressing incoming mail independently.Perform various clerical duties.Organize company-wide events.Complete and approve expense reports via Tripsware for both personal and team use.Support colleagues with special projects.Manage travel arrangements and calendars for two senior executives.WHO YOU AREWe are looking for a motivated professional who thrives in a fast-paced, entrepreneurial environment. As the first point of contact for guests, you must exude professionalism, warmth, and a polished demeanor. The ability to independently manage multiple tasks simultaneously is essential. Successful candidates will have prior experience in an office setting and possess the following skills : scheduling, telephone etiquette, typing, documentation, meeting planning, verbal and written communication, dependability, attention to detail, and administrative writing. Familiarity with Concur travel software is a plus but not required.YOUR QUALIFICATIONSRequired : High School DiplomaExperience in an administrative support role is beneficial but not mandatoryProficiency in Microsoft Word, Excel, and OutlookStrong organizational and project management skillsExceptional business writing and verbal communication skills
