What are the responsibilities and job description for the Accounting and Purchasing Specialist position at North Carolina A&T State University?
Posting Details
Classification Information
Position / Classification Title
Business Officer
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies :
N - Not Mandatory
Minimum Experience / Education
Bachelor's Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Bachelor's degree in accounting or business administration and two years of experience related to procurement, accounting, business administration, financial record keeping, or other related business operations.
Required License or Certification
Position Overview
Primary Purpose of Position
The primary purpose of this position is to support the business (fiscal) operations of Cooperative Extension at N.C. A&T, including purchasing, accounts management. This position more specifically assists with duties associated with purchasing, equipment inventorying, tracking / monitoring expenditures, reconciling accounts, budget management with limited funding sources, and other general office procedures.
The position will serve as specialist as it relates to purchasing goods and services using federal, state, grant and other discretionary funds and tracking expenditures and reconciling accounts.
The employee will utilize Banner, Aggie Mart, MS Excel and other software and technologies to carry out the functions as identified. The position will generate and prepare regular fiscal reports using Banner, MS Excel, and other software as needed by supervisor.
Primary Function of Organizational Unit
N.C. A&T is a public, land-grant, doctoral research institution and has been the largest historically Black university in the country for the past decade. With an enrollment of 14,311 students in Fall 2024, the university offers 59 undergraduate degree programs, 36 master's programs, and 12 doctoral programs. It is America's top producer of Black graduates in Engineering and Agricultural Science bachelor's programs, as well as a top five producer in numerous additional disciplines, including Liberal Arts and Communications / Journalism. It also ranks no. 3 in master's degrees awarded to Black graduates in Engineering Technologies and Related Fields, no. 4 in master's degrees in Engineering, and no. 11 best business school for women in the nation.
Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities (APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the CNBC financial network.
Cooperative Extension at North Carolina Agricultural and Technical State University is the educational outreach component within the School of Agriculture and Environmental Sciences (SAES). We deliver educational programs and technology to enrich the lives, the land and the economy of North Carolina's limited-resource individuals, families and communities. Our evidenced based programs in the areas of 4-H and Youth Development; Agricultural and Natural Resources; Community and Rural Development; and Family and Consumer Sciences are available to residents in all 100 NC counties and the Eastern Band of Cherokee Indians.
Work Hours
Monday-Friday 8am-5pm
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and / or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Business and Records Administration
Duties
- Demonstrates in-depth knowledge of university procurement, financial record, and internal control policies and procedures.
- Manages well-defined purchasing and accounting functions for business unit within the Cooperative Extension department
- Uses Aggie-Mart, University purchase Card, Banner, MS Excel and other technologies to process on-line procurement, reconcile accounts, and maintain records related to expenditures using CE federal, state, grant, and other CE discretionary funds
- Tracks purchasing order status and monitor payments
- Analyzes data for accuracy to identify the problem and provide solution
- Works with other purchasing staff to develop and maintain CE internal standard Procurement Procedure
- Manages and maintains CE internal ledger systems for assigned accounts and ensure CE 's financial records are kept and filed appropriately.
Required Competency
Financial Management
Duties
Required Competency
Information Analysis and Decision Making
Duties
Required Competency
Communication
Duties
Position Information
Working Title
Accounting and Purchasing Specialist
Competency Level
Contributing
Position Number
009536
Recruitment Range
55,000-$60,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
40 hours / week, 12 months
If Time Limited, Appointment Length
Organizational Division
Cooperative Extension
Organizational Location
College of Ag & Environ Sciences
Organizational Unit
Ad Extension Admin - Grants
Posting Detail Information
Posting Number
SHRA2872
Open Date
03 / 05 / 2025
Close Date
04 / 04 / 2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
Salary : $55,000 - $60,000
