What are the responsibilities and job description for the Budget Assistant position at North Carolina A&T State University?
Posting Details
Classification Information
Position / Classification Title
Business Officer
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies :
N - Not Mandatory
Minimum Experience / Education
Bachelor's Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
At least three years experience related to the fiscal management of federal and state funds, intermediate knowledge of Excel, and experience with various business systems, such as Banner, e-Procurement, Chrome River, and electronic personnel action forms.
Required License or Certification
Position Overview
Primary Purpose of Position
This position works with the Budget Manager to manage the day-to-day business functions associated with the Agricultural Research program, which has an operating budget of approximately $18M. Primary duties include : reviewing and approving expenditure requests for payroll, travel, equipment, supplies, and services; posting financial transactions to an extensive Excel ledger for over 30 research projects; and reconciling expenditures to the University's accounting system.
Primary Function of Organizational Unit
North Carolina Agricultural and Technical State University's College of Agriculture and Environmental Sciences (CAES)has a rich history of innovation and application of cutting-edge technology. From our pioneering Laboratory Animal Science and Landscape Architecture programs to our award-winning Cooperative Extension and Agricultural Research programs, our faculty and staff serve today's needs while keeping an eye on the future.With programs and expertise in such areas as biotechnology, agricultural and biosystems engineering, natural resources management, waste management, and food microbiology, the A&T College of Agriculture grows concurrently with the demand for qualified graduates. Our four academic departments are the Department of Agribusiness, Applied Economics and Agriscience Education; the Department of Animal Sciences; the Department of Family and Consumer Sciences; and the Department of Natural Resources and Environmental Design. Within these departments, students will find a myriad of opportunities for classroom learning, research and field work.Through our Agricultural Research Program and our Cooperative Extension Program, we are able to research issues of importance to North Carolina and also provide research-based outreach training to citizens across the state and around the world.
Work Hours
M -F 8 : 00 am to 5 : 00 pm
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
Key Responsibilities and Related Competencies
Required Competency
Business and Records Administration
Duties
- Manage well-defined purchasing and accounting functions for the Agricultural Research program
- Use Aggie-Mart, Chrome River, Banner, MS Excel and other technologies to monitor procurement, reconcile accounts, and maintain records related to expenditures using Ag Research federal, state, and discretionary funds
- Review, analyze and collect information to track purchasing order status and monitor vendor payments
- Analyze data for accuracy to identify and solve problems
- Perform research, data collection and analysis of information from various systems to provide reports to management
- Maintain the department's Excel financial transactions database to make sure it is accurate and up to date at all times
- Maintains copies of payroll authorizations, purchase requisitions, procurement card statements, and travel / petty cash / check requests
- Processes sensitive information related to employment
- Provide quarterly expense reports to PIs
Required Competency
Knowledge - Program
Duties
Required Competency
Financial Program Monitoring and Management
Duties
Required Competency
Communication - Verbal / Written
Duties
Position Information
Working Title
Budget Assistant
Competency Level
Contributing
Position Number
007519
Recruitment Range
46,763 - $50,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
If Time Limited, Appointment Length
Organizational Division
Agricultural Research
Organizational Location
College of Ag & Environ Sciences
Organizational Unit
Research Administration
Posting Detail Information
Posting Number
SHRA2469
Open Date
11 / 27 / 2024
Close Date
01 / 03 / 2025
Special Instructions to Applicant
This is a re-post. Previous applicants do not need to reapply.
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more :
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
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Salary : $46,763 - $50,000
