What are the responsibilities and job description for the Executive Assistant to the Associate Vice Chancellor of Research position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Executive Assistant
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Graduation from a four-year college or university and one year of related experience in Higher Education; or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been attained.
Requires strong organizational skills, an orientation for details, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Microsoft Excel, and the ability to learn department-specific computer systems as needed.
Individual must be organized, detailed oriented, able to multitask, have strong communication and customer service skills, work independently but also serve as a productive member of the Division of Research team, and trustworthy to handle sensitive documents and keep information confidential.
- Considerable knowledge of modern office procedures, practices, and equipment
- Ability to work with diverse customers internal and external to DORED
- Ability to work independently and see projects through to successful completion
- Basic accounting experience
- Familiarity with processing personnel actions
- Ability to exercise judgment and discretion in performing assignments
Requires strong organizational skills, an orientation for details, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Microsoft Excel, and the ability to learn department-specific computer systems as needed.
Individual must be organized, detailed oriented, able to multitask, have strong communication and customer service skills, work independently but also serve as a productive member of the Division of Research team, and trustworthy to handle sensitive documents and keep information confidential.
Required License or Certification
Position Overview
Primary Purpose of Position
The primary purpose of this position is to provide strategic support for the work and duties executed by the Division of Research (DOR). This position interacts on a daily basis with internal and external constituencies across the university. Some of the work done by this position is confidential and requires maximum discretion.
Primary Function of Organizational Unit
The Division of Research (DOR) manages N.C. A&T’s Research enterprise. DOR provides services to faculty and student researchers, to current and potential research partners, funding agencies, and economic development agencies.
Work Hours
8 a.m. to 5 p.m. on Monday to Friday
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Program Knowledge
Duties
- Report to and provide administrative support to assist Associate Vice Chancellor for Research. Tasks to include managing calendars, reviewing documents, emails, scheduling meetings, etc.
- Time management skills to help assess and manage Associate Vice Chacellor’s demands using zoom, outlook calandering and other programs as needed
- Other duties as assigned by AVC
Required Competency
Work Coordination/Planning
Duties
- Supports the Division of Research by providing backup for responding to and logging calls when current staff are not available.
- Assists the Associate VC for Research with scheduling meetings, travel, visitors, etc.; sending meeting reminders, and with clerical work.
- Answers questions and meeting requests directed to the Associate Vice Chancellor.
Required Competency
Administrative Duties
Duties
- Provide support in the areas of communication, logistics, preparation of materials and follow-up for meetings, training seminars and workshops.
- Collaborates with other administrative staff in the preparation of needed materials for meetings and reports, review of policies, and transmits requirements with time-frames to both leadership and staff.
- Represents the Associate Vice Chancellor of Research by welcoming visitors, reviewing correspondence; appropriate delegation or handling of calls or contacts.
Position Information
Working Title
Executive Assistant to the Associate Vice Chancellor of Research
Competency Level
Journey
Position Number
002057
Recruitment Range
$54,717 - $55,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
Assoc VC for Research
Organizational Location
VC for Research & Econ Develop
Organizational Unit
Dir of Sponsored Programs
Posting Detail Information
Posting Number
SHRA2858
Open Date
02/27/2025
Close Date
03/31/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/36254
Salary : $54,717 - $55,000
