What are the responsibilities and job description for the Administrative Specialist II position at North Carolina Department of Public Safety?
Description Of Work
Start your journey towards success! DPS is currently accepting applications for the position of Administrative Specialist II. This is an anticipated vacancy. The position is expected to be available on 3/1/25.
We value our employees and are committed to providing flexibility in work schedules. This position qualifies for teleworking on a part-time basis as part of the State Telework Program.
The Administrative Specialist II position provides a wide variety of administrative functions for lawyers and professional level personnel in a government law office setting. Due to the extensive high-level duties carried out in this office, this position has significant internal and external public contact with the Governor's Office, other government agencies, elected officials, the general public, and attorneys. This position provides clerical support to the Chief Deputy General Counsel and assists with support for all other members of the Office of General Counsel.
Specific responsibilities include:
About the NC Dept. of Public Safety (DPS) :
The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation . DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard soldiers and airmen . DPS employees help to ensure North Carolina is a safe place to live, work and visit through effective law enforcement, juvenile justice programs, emergency response and recovery and homeland security preparedness.
Knowledge, Skills And Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.
The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application . Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application . A complete, all-inclusive application maximizes an applicant’s potential to qualify for th e position , as well as the highest possible salary . Salary will be based on relevant qualifications, internal equity , and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resource s
[ Resumes may be attached as a supplement to the application but are not a substitution for a complete application .]
To qualify for this position, applicants must demonstrate ALL of the following KSAs :
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders . Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.
Public Service Loan Forgiveness Program
Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact MG Orman, Employment Specialist at martha.g.orman@ncdps.gov .
#ADMIN
Start your journey towards success! DPS is currently accepting applications for the position of Administrative Specialist II. This is an anticipated vacancy. The position is expected to be available on 3/1/25.
We value our employees and are committed to providing flexibility in work schedules. This position qualifies for teleworking on a part-time basis as part of the State Telework Program.
The Administrative Specialist II position provides a wide variety of administrative functions for lawyers and professional level personnel in a government law office setting. Due to the extensive high-level duties carried out in this office, this position has significant internal and external public contact with the Governor's Office, other government agencies, elected officials, the general public, and attorneys. This position provides clerical support to the Chief Deputy General Counsel and assists with support for all other members of the Office of General Counsel.
Specific responsibilities include:
- Independently researching issues to respond to correspondence or to facilitate a reply by the appropriate staff member or assist in problem solving or decision-making.
- Managing staff calendars, including those of department lawyers to ensure that court and other legal deadlines are met.
- Handling regular correspondence, most of which is legal in nature and requires immediate and appropriate action.
- Upholding a professional demeanor when working on highly sensitive issues and with disgruntled individuals or staff members.
- Providing notary services to the Office of the Secretary and the Division's staff.
- Operating a personal computer and standard computer software, including Microsoft Office applications (Word, Excel, Access, PowerPoint, and Outlook) and fax and copier machines to perform administrative tasks.
- Maintaining supplies and service for all staff office equipment.
- Accepting, dating, reviewing, and disseminating all mail and packages on a daily basis.
- Receiving, reviewing, tracking, and maintaining all documentation including court orders, court pleadings, subpoenas, and pending litigation information using tracking software.
- Composing letters, emails, cards, and other correspondence for the Office of General Counsel staff, including correspondence to state and local government officials, state and federal courts, private law firms, outside organizations, and citizens of North Carolina.
- Creating charts, graphs, spreadsheets, and PowerPoint presentations when needed.
- Interacting in-person and virtually using email, telephone, and video with internal and external staff, the Governor's Office, Department of Public Safety Senior Staff, and elected and appointed representatives.
- Acting with confidentiality and discretion in disseminating information, explaining policies and procedures, and speaking on behalf of the Office of General Counsel.
About the NC Dept. of Public Safety (DPS) :
The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation . DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard soldiers and airmen . DPS employees help to ensure North Carolina is a safe place to live, work and visit through effective law enforcement, juvenile justice programs, emergency response and recovery and homeland security preparedness.
Knowledge, Skills And Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.
The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application . Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application . A complete, all-inclusive application maximizes an applicant’s potential to qualify for th e position , as well as the highest possible salary . Salary will be based on relevant qualifications, internal equity , and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resource s
[ Resumes may be attached as a supplement to the application but are not a substitution for a complete application .]
To qualify for this position, applicants must demonstrate ALL of the following KSAs :
- Knowledge of judicial procedures
- Experience with/knowledge of legal terminology
- Notary Public in good standing
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders . Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.
Public Service Loan Forgiveness Program
- For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.
- Attaching transcripts is optional, however, we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally, qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
- Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
- International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members .
- Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
- Applicants seeking National Guard Preference:
- A current member of the N orth C arolina National Guard in good standing must a ttach a NGB 23A (RPAS) .
- A former member of the N orth Carolina National Guard who served for at least 6 years and w ere discharged under honorable conditions, must attach either a DD256 or NGB 22.
Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact MG Orman, Employment Specialist at martha.g.orman@ncdps.gov .
#ADMIN
