What are the responsibilities and job description for the Academic Affairs Program Specialist position at North Carolina State University?
Posting Information
Posting Number
PG194071EP
Internal Recruitment
No
Working Title
Academic Affairs Program Specialist
Anticipated Hiring Range
Commensurate with education and experience ($73,000 - $80,000)
Work Schedule
Monday-Friday 8am-5pm
Job Location
Raleigh, NC
Department
CVM - Academic Affairs
About the Department
The NC State College of Veterinary Medicine (CVM) is where compassion meets science. Our mission is to advance the veterinary profession and animal health through ongoing discovery and medical innovation; provide animals and their owners with extraordinary, compassionate medical care; and prepare the next generation of veterinarians and veterinary research scientists. Our world-leading faculty, clinicians and staff are at the forefront of interdisciplinary biomedical innovation, conducting solution-driven research that defines the interconnections between animal and human health. As the national leader in experiential teaching and learning, we are training the next generation of skilled, compassionate veterinary health professionals equipped to serve the global community.
Essential Job Duties
As the Academic Affairs Program Specialist, you will serve as primary support to the Associate Deans of Academic Affairs (ADAA) and Education and Admissions (ADEA). You’ll help drive key academic and admissions initiatives by managing day-to-day operations, coordinating programs, and connecting with students, faculty, staff, and partners across the college and beyond. You’ll report directly to the ADAA and ADEA and serve as a central point of contact for communications, scheduling, project follow-through, and event coordination.
What You’ll Do:
Administrative Support:
- Manage complex calendars, daily logistics, and travel arrangements.
- Serve as the primary contact for office communications; respond on behalf of the ADAA and ADEA.
- Maintain PCard transactions and office budgets.
- Provide support for meetings, both in-person and virtual, including scheduling, tech setup, and materials.
- Ensure seamless office operations, including ordering supplies and assisting with Dean’s Office coverage.
Program and Event Support
- Coordinate student events such as town halls and manage nomination processes for scholarships and teaching awards.
- Support specialized programs like the Equine and Food Animal Scholars Program. Schedule and support the College Committee on Academic Performance and Student Conduct and Success (CCAPSCS).
Project and Liaison Work
- Assist with strategic projects and initiatives led by the ADAA and ADEA.
- Collaborate with internal teams such as Communications, Development, LAR, CPL, and TAU to resolve program-related needs.
- Facilitate hiring paperwork for DVM and graduate students and schedule annual reviews for direct reports.
- Prepare materials and speaking points for events and coordinate attendance at college functions. Initiate and track purchase orders in collaboration with the business office and vendors.
If you are a resourceful and organized professional, who thrives in fast-paced environments, communicates with tact and clarity, and navigates academic settings with discretion, collaboration, and a strong sense of follow-through, we encourage you to apply.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
n/a
Qualifications
Minimum Education and Experience
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions
Other Required Qualifications
- Works independently with minimal supervision and proactively supports strategic planning
- Administrative support experience.
- Exercises sound judgment and discretion while applying College and University policies
- Demonstrates strong interpersonal, organizational, and problem-solving skills
- Maintains strict confidentiality and professionalism at all times
- Communicates clearly and effectively with individuals at all levels
- Drafts professional correspondence with excellent grammar, editing, and writing skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe, email, calendaring tools, and office technology
- Delivers high-quality service in fast-paced environments with frequent interruptions
Preferred Qualifications
- Experience working in a University/academic setting.
- Experience working with a professional medical curriculum
- Administrative support experience.
- Experience supporting a high level administrator.
- Knowledge of university policies and procedures.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
No
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
04/21/2025
Anticipated Close Date
Open Until Filled
Special Instructions to Applicants
Please include a resume, cover letter (optional) and contact information for three professional references.
Position Details
Position Number
00111426
Position Type
EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Department ID
190108 - CVM - Academic Affairs
AA/EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $73,000 - $80,000
