What are the responsibilities and job description for the Assistant Director, Contract and Subaward Negotiations position at North Carolina State University?
Posting Information
Posting Number
PG193926EP
Internal Recruitment
No
Working Title
Assistant Director, Contract and Subaward Negotiations
Anticipated Hiring Range
$90,000 - $105,000
Work Schedule
Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines
Job Location
Raleigh, NC
Department
Sponsored Programs and Regulatory Compliance Services
About the Department
Sponsored Programs and Regulatory Compliance Services (SPARCS) is responsible for pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements. In partnership with College Research Offices, Sponsored Programs facilitates the preparation and submission of proposals to all external sponsors, and has administrative responsibility for more than 3,700 award actions securing approximately $500M annually. Sponsored Programs staff negotiate and execute all sponsored funding agreements from Federal, State and local governments as well as nonprofit and industry sponsors. Sponsored Programs is responsible for non-financial post-award management, outgoing subawards, and non-monetary agreements necessary for the conduct of research, such as collaboration and data use agreements.
Regulatory Compliance Services comprises oversight functions for protection of human and animal research subjects, conflict of interest, export controls, research integrity and other regulatory areas.
Essential Job Duties
The Assistant Director for Contract and Subaward Negotiations, leads the negotiation and execution of agreements with non-profit and government sponsors and oversees subawards to a variety of recipients. In this role, your expertise will play a role in supporting research initiatives while maintaining institutional integrity and compliance.
Key Responsibilities:
- Oversee the negotiation, drafting, and execution of contracts and subawards with non-profit and government partners.
- Supervise and train Contract and Subaward Negotiators, providing guidance on negotiation strategies, agreement language, and risk assessment.
- Manage the prioritization and assignment of agreement negotiations, balancing complexity, risk, and team member workloads.
- Collaborate with internal stakeholders, including legal, compliance, and research teams, to ensure procedural alignment and resolution of contract-related matters.
- Coordinate compliance screening for agreements, addressing dissemination restrictions, IT security, export controls, and regulated substances.
- Maintain and update agreement templates, publish guidance materials, and deliver training to campus stakeholders on contractual matters.
- Ensure compliance with federal regulations (e.g., OMB Uniform Guidance, FAR) for subrecipient risk assessment and subaward monitoring. Evaluate and improve internal processes to enhance efficiency, stakeholder service, and risk mitigation.
This role is ideal for a proactive leader with a deep understanding of research administration, contract negotiation, and compliance regulations. If you enjoy mentoring teams, streamlining processes, and fostering collaborations that drive innovation, we encourage you to apply.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build upon your current skills and support the groundbreaking research at NC State University.
Additional responsibilities may include:
- Collaborating with College Research Offices on proposal development
- Preparing and delivering presentations and/or trainings to on-campus stakeholders on topics pertinent to publicly funded research
- Consulting and assisting with rollout and ongoing utilization of case management systems
Qualifications
Minimum Education and Experience
Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Proven experience working with:
- University sponsored program agreements with Federal, state and local governments, and non-profit foundations in the US and other countries;
- The Federal Acquisition Regulation (FAR), agency supplements to the FAR, the Code of Federal Regulations (CFR), and Uniform Guidance, including requirements for subrecipient risk assessment and monitoring; and,
- The Microsoft Office® suite of software applications, especially Word and Excel, Adobe Acrobat, Internet Browsers and relational databases.
- Management or supervisory experience, preferably in an academic setting, necessary to oversee agreement review and negotiation, subaward drafting and management.
- Policy and process development and implementation that balances programmatic, operational needs, compliance with sponsor requirements and risk mitigation.
- Excellent written and oral communication skills to engage in effective negotiations between parties with differing objectives and compliance requirements.
Preferred Qualifications
- At least four years of hands-on experience in the negotiation of sponsored project awards and subawards at an R1 or R2 educational institution.
- Experience training or managing sponsored programs personnel in an academic environment.
- Experience working directly with government and non-profit sponsors to negotiate agreements.
- Working knowledge of applicable laws and regulations, including Uniform Guidance, U.S. intellectual property laws, and North Carolina state laws.
- Experience in accounting, auditing or business administration sufficient to assess project budgets and impact of terms on post-award business processes.
- Certified Research Administrator (CRA) or other comparable professional certification.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
No
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
01/27/2025
Anticipated Close Date
Open Until Filled
Special Instructions to Applicants
Please attach cover letter, resume and contact information for three professional references.
Position Details
Position Number
00105039
Position Type
EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Department ID
060401 - ORI - SPARCS
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $500
