What are the responsibilities and job description for the Contracts and Grants Administrator position at North Carolina State University?
Posting Information
Posting Number
PG193933EP
Internal Recruitment
No
Working Title
Contracts and Grants Administrator
Anticipated Hiring Range
$62,000-$70,000
Work Schedule
Monday-Friday 8:00am-5:00pm in person
Job Location
Raleigh, NC
Department
College of Natural Resources
About the Department
The College of Natural Resources is a world leader in the sustainability and stewardship of the planet we share. Across a broad array of programs, we supply students with the technical expertise and hands-on experience they need to thrive out in the world. We encourage our award-winning faculty to work across disciplines and find innovative solutions to global challenges. And we partner with industry and government to put our research to work in communities everywhere.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products; its largest service sector, tourism; and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
The College of Natural Resources Research Office works closely with the Office of Contracts and Grants, Office of Sponsored Programs and Regulatory Compliance Services, the Office of Research and Innovation, the Office of Finance and Business, and granting agencies on all pre and post award activities. The CNR Research office develops and submits grant and contract applications, processes and collaborates with negotiations, as well as the post award accounting management and overall grant oversight.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products; its largest service sector, tourism; and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
The College of Natural Resources Research Office works closely with the Office of Contracts and Grants, Office of Sponsored Programs and Regulatory Compliance Services, the Office of Research and Innovation, the Office of Finance and Business, and granting agencies on all pre and post award activities. The CNR Research office develops and submits grant and contract applications, processes and collaborates with negotiations, as well as the post award accounting management and overall grant oversight.
Essential Job Duties
Are you a detail-oriented financial professional with a passion for research administration? Join the College of Natural Resources as a Contracts and Grants Administrator, where you’ll manage a complex portfolio of sponsored projects from proposal submission through award management to project closeout. This role is essential in ensuring compliance with federal, state, and university regulations while providing critical financial oversight and guidance to faculty researchers. In this role, you will act independently to make decisions and authorize actions throughout the life of the project, i.e. pre-award, award extensions, allowability of expenditures, approve HR actions and project modification requests (PMRs).
Key Responsibilities:
- Proposal Development & Submission – Assist faculty in developing budgets, justifications, and related documents for grant applications, ensuring compliance with university and sponsor regulations.
- Award Compliance & Regulatory Oversight – Interpret and apply federal, state, and institutional guidelines, staying up-to-date with evolving grant regulations.
- Budget & Financial Management – Provide financial analysis, projections, and spending reports to help faculty manage their research funding effectively.
- Award Administration – Review new awards, conduct informational meetings, manage subawards, and process project modifications such as re-budgeting, no-cost extensions, and HR actions.
- Grant Monitoring & Reporting – Oversee financial tracking, reporting, effort certification, and compliance with cost share requirements.
- Grant Closeout – Reconcile project expenses, archive records, and submit final reports to ensure proper grant closure. Communication & Relationship Management – Serve as a key liaison between faculty, university departments, and external sponsors, providing guidance on financial and regulatory matters.
If you’re a proactive, detail-oriented individual with expertise in grant administration and a strong grasp of compliance regulations, we encourage you to apply!
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties or participate in special projects. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.
Qualifications
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Prior experience in contract and grant administration, including compliance with federal and state regulations.
- Knowledge of accounting principles, budget planning, and financial analysis with the ability to interpret and apply fiscal regulations.
- Advanced knowledge of Microsoft Excel, Word, Google Apps (Drive, Docs, Forms, Sheets), and experience with web-based financial management systems.
- Ability to assess, research, and resolve complex financial and compliance issues while applying sound judgment.
- Strong written and verbal communication, attention to detail, and ability to manage multiple priorities under pressure.
- Proactive and adaptable work style with the ability to build effective relationships across business and program teams.
- Ability to quickly learn new systems, processes, and adjust to organizational changes.
Preferred Qualifications
- Three or more years of university experience in contracts and grants.
- Experience with PeopleSoft Financials, PINS, RADAR, Grants.gov, and Research.Gov..
- Knowledge of university research administration, including pre- and post-award processes, budget development, and compliance with federal, state, and university policies.
- Understanding of audit requirements, government accounting methods, Cost Accounting Standards, fund accounting, and financial regulations.
- Familiarity with the sponsored research lifecycle, including pre-award management and project closeout.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
No
Commercial Driver's License required
No
Recruitment Dates and Special Instructions
Job Open Date
02/13/2025
Anticipated Close Date
Open until filled
Special Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Details
Position Number
00106038
Position Type
Exempt Professional Staff
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Department ID
150101 - College of Natural Resources
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $50
