Account Specialist

Position: Open Until Filled

Work Year:260 Days at .50 FTE

Title: Accounting Specialist

Department: Business Department

Classification: Confidential

Supervised by: Superintendent or Designee

Work Year: Assigned by Superintendent or Designee

Job Purpose Statement:

The job of Accounting Specialist is established for the purposes of accurately performing accounting support activities for the business office in assigned areas such as, Accounts Receivable, Accounts Payable, Payroll, and General Support to other fiscal areas as needed. Provides direct support to the operation of the Business Department.

Job Qualifications: Education and Experience:

• High School Diploma or equivalent required, and
• Associate Degree/Bachelor’s Degree in business or accounting field preferred or
• Vocational or technical training in an accredited program specializing in business or accounting principles.
• At least two years of related experience working in, or equivalent training in an accounting/bookkeeping field of service

Licenses, Certifications, Bonding, and/or Testing Required:

• Criminal Justice Fingerprint Clearance
• Valid Driver’s License and evidence of insurability
• Successfully pass district background screening

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work effectively and cooperatively with staff, local district personnel and constituent agencies.
• Demonstrates effectiveness in organizational and coordination skills.
• Maintains professional and technical knowledge by participating in professional development activities.
• Ability to undertake responsibilities and complete assignments with minimal supervision.
• Advanced knowledge of Google Workspace and MS Office. Including the ability to design, modify, and use Excel, Word, and Google Drive.
• Ability to use Infinite Visions or learn the accounting system. Ability to quickly learn and implement various payroll related systems. Regularly performing data entry and occasionally basic programming (database set up, setting system defaults, and some software modification).
• Knowledge of financial accounting principles, appropriate laws, codes, and regulations.
• Demonstrates written, verbal (in person and by phone) and interpersonal communication skills.
• Ability to exercise independent judgment and aptitude to handle and process privileged information with professional integrity in the absence of a supervisor.
• Completes projects in an accurate and timely manner.
• Demonstrates flexibility and adaptability when acquiring new tasks and learning new skills.

Essential Job Functions:

• Assist with accounting tasks related to accounts receivable, accounts payable, payroll, and general ledger in accordance with policies and procedures as deemed necessary by the Business Manager while following the generally accepted accounting principles.
• Maintain current office workflow and work with the Business Team to develop new workflows to accommodate the growth of the district.
• Maintain a high level of ethical behavior and confidentiality when dealing with staff information.
• Establish and maintain effective internal communications and relationships with other staff and departments to ensure coordinated action and efficient systems.
• Assist in maintaining and managing district fiscal, business, and personnel records in the district office.
• Research and implement innovative processes for improved efficiency.
• Develop and implement internal auditing systems to ensure accurate tracking of financial information.
• Collaborates with department director/coworkers to design and produce program specific documents.
• Improve and update skills by attending appropriate seminars, workshops or classes as requested.
• This position will be cross-trained to assist with various business office duties.