Administrative Assistant to the Foundation Office

PERKS & BENEFITS:

• Full-time, year-round, starting at $19.72 per hour. Increases dictated by Collective Bargaining Agreement
• Multiple generous medical plans offered with employee and family coverage options and cash in-lieu option if waiving coverage, effective on first day.
• Employer-paid vision & dental with employee and family coverage options, effective on first day.
• Employer-paid employee life insurance.
• Employer-paid AD&D coverage.
• Employer-paid long-term disability insurance.
• Multiple retirement plans offered, including through the state of Michigan, all with employer matching, effective on first day.
• 7 paid holidays, eligible on first day.
• Paid time off and paid bereavement time offered, eligible on first day.
• Tuition waiver and reimbursement program for eligible employee and/or dependents.
• Employer-paid access to confidential employee assistance program for employee and/or dependents.
• Free access to gym, fitness center and home sporting events.
• On-site cafeteria
• College bookstore discount.
• Discounts on Luncheon Lectures and most Lifelong Learning programming hosted by Corporate & Community Education.
• And more!

GENERAL DESCRIPTION:

Under direct supervision of the Vice President of Advancement and Executive Director of the North Central Michigan College Foundation, this position provides a wide variety of administrative support for the office. This role acts as the point person for Foundation activities with a range of stakeholders, including college faculty and staff, donors, volunteers, and vendors.

DUTIES AND RESPONSIBILITIES:

• Conducts self in a professional manner with other employees, students, local community members, related representatives and visitors.
• Assists in a wide range of activities, exercising strict confidentiality and discretion; screens calls and visitors, represents the Foundation on routine administrative matters.
• Assists with scholarship tracking and stewardship efforts. This occurs twice a year for traditional scholarships and year-round for fast-track scholarships.
• Assists Annual Giving & Alumni Coordinator and Gift Officers as needed with donor cultivation and stewardship events which happen predominantly in the winter and summer. May act as the main department point of contact for special events, such as athletic VIP experiences, which occur during the academic/athletic season.
• Assist other foundation staff with donor database functions, such as adding actions, creating and updating records, etc. In time, grow to be the substitute ("back-up") team member for additional functions in the donor database.
• Greet visitors to the Foundation in a friendly and helpful manner. Ability to resolve telephone/walk-in inquiries and relay or transfer the telephone call/person to the appropriate office or department.
• Sort, screen, and distribute incoming and outgoing mail.
• Prepares and distributes all materials and records minutes for Foundation board meetings, and committee meetings, as requested.
• Maintains hard copy, electronic, and archived filing of appropriate donor and office files, records, and other documents.
• Process and track college funding requests, typically on a quarterly basis.
• Reviews and processes foundation invoices and monthly credit card statements for Executive Director's approval.
• Supports Executive Director with scheduling and administrative functions. Locate and schedule rooms for meetings or conferences which include contacting all participants, arranging schedules, ordering/arranging meals, preparing the room for use and appropriate clean-up after use.
• Orders and receives all office supplies and equipment; maintains and stocks supplies as needed.
• Perform a wide variety of word processing, spreadsheet, and presentation software assignments, which may be confidential, that require the use of a personal computer with various types of software programs to enter data, draft, edit, review, and print minutes, letters, tables, reports, and other material required of this position. Draft or prepare responses to routine inquiries with appropriate approvals and signatures then reply by fax, mail delivery, or e-mail.
• Image, index, update, and manage electronic files.
• Run errands in town (make purchases for the Foundation, pick up items for events, drop off items for the Foundation, etc.)
• Perform other directly related duties as assigned, including possible cross-training of functions typically performed by other team members.

MINIMUM QUALIFICATIONS:

• Some college, preferably in business, accounting, management, or applicable work experience in operations.
• Strong computer skills required plus the ability and willingness to learn new technologies and applications.
• Demonstrated proficiency with MS Office software products. Familiarity with CRM database(s) is a plus.
• Demonstrated initiative, able to organize work and handle multiple tasks to meet deadlines quickly and accurately.
• Attention to detail is essential.
• Adept at solving problems and maintaining your composure when doing so.
• Ability to be available for work during occasional long days, nights and weekends.
• Possess a high energy level with a desire to work in a team environment and promote the College in a professional and positive manner.
• The ability to be discreet and maintain confidentiality.
• Demonstrated ability to display empathy and positive regard for others in written, verbal and non-verbal communications.
• Demonstrated ability to coordinate the efforts of many individuals and work well with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
• Demonstrated ability to build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Valid driver's license & insurance and/or reliable transportation required for out-of-office travel as required by the position.

NON-DISCRIMINATION POLICY

NCMC is committed to providing equal opportunity in campus activities, programs, and employment, and prohibits discrimination based on sex, race, color, national origin, religion, disability, veteran status, or any other characteristic protected by applicable local, state, or federal law. For more information, visit: https://www.ncmich.edu/north-central-policies-resources/policy-manual/policy-manual-b-overall-campus-residence-halls.html

Application Instructions:
Complete applications will be given first consideration and shall include:

• Work history
• Education information
• 3 professional references
• Please also include an updated resume as well as cover letter.
• Unofficial (student) copies of all higher education transcripts are also required.
• Official transcripts will be required upon hire.
• Additional upload spots will be available for other related documentation, such as licenses or certifications.

Job Type: Full-time

Pay: From $19.72 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $20