What are the responsibilities and job description for the Student Services Manager - TRIO Talent Search position at North Central Texas College?
Posting Details
Posting Details (Default Section)
Posting Number
9001966
Title
Student Services Manager - TRIO Talent Search
Position Type
Full-Time
Department
TRIO
Job Summary
The TRIO Talent Search Student Services Manager is responsible for implementing and managing the U.S. Department of Education-funded TRIO Talent Search program in collaboration with Lewisville ISD and North Central Texas College. The program aims to identify and assist middle and high school students from disadvantaged backgrounds who have the potential to succeed in higher education. The Student Services Manager will provide leadership, program development, and student services to ensure the grant’s objectives and compliance with federal guidelines are met.
Responsibilities include but are not limited to:
Program Management: Develop and implement program activities to meet Talent Search grant objectives. Manage program budgets, ensuring compliance with federal, state, and institutional guidelines. Maintain accurate documentation for reporting purposes, including student records, participation logs, and annual performance reports (APR).
Student Services: Recruit eligible participants from designated schools in Lewisville ISD. Provide academic, career, and financial aid counseling to participants. Facilitate workshops, college visits, and enrichment activities to promote college readiness and career exploration. Assist students with FAFSA completion, college applications, and scholarship searches.
Outreach & Collaboration: Develop partnerships with Lewisville ISD schools, community organizations, colleges, and universities to enhance program delivery. Work closely with school counselors, teachers, and administrators to identify and support participants. Organize parent engagement events to encourage family involvement in students’ educational journeys.
Staff Supervision: Recruit, train, and supervise program staff. Monitor staff performance and ensure professional development opportunities are provided.
Duties and Responsibilities:
Responsibilities include but are not limited to:
Program Management: Develop and implement program activities to meet Talent Search grant objectives. Manage program budgets, ensuring compliance with federal, state, and institutional guidelines. Maintain accurate documentation for reporting purposes, including student records, participation logs, and annual performance reports (APR).
Student Services: Recruit eligible participants from designated schools in Lewisville ISD. Provide academic, career, and financial aid counseling to participants. Facilitate workshops, college visits, and enrichment activities to promote college readiness and career exploration. Assist students with FAFSA completion, college applications, and scholarship searches.
Outreach & Collaboration: Develop partnerships with Lewisville ISD schools, community organizations, colleges, and universities to enhance program delivery. Work closely with school counselors, teachers, and administrators to identify and support participants. Organize parent engagement events to encourage family involvement in students’ educational journeys.
Staff Supervision: Recruit, train, and supervise program staff. Monitor staff performance and ensure professional development opportunities are provided.
Duties and Responsibilities:
- Verify, validate and approve quarterly fiscal report and budget amendments by examining and analyzing data provided via monthly expense worksheets in order to ensure that we are meeting milestone expenditure goals and staying compliant with local, state, and federal rules and regulations, while meeting the individualized annual grant goals.
- Prepare bi-annual and annual narrative performance reports by writing responses, and collecting, revising, analyzing submissions from all TRIO programs and supporting departments to then prepare the narrative report and submit in order to provide the DOE information on the status of the TRIO Talent Search deliverables.
- Establish multiple methods for ongoing and thoroughly identifying special populations and first generations students by working with Lewisville ISD Teachers, Admissions, and Counselors and developing collection methods from current and new students in order to determine the size and scope of special population categories in order to analyze outcome gaps existing in TRIO programs. Co-lead with other Grants Office the next re-writes and collaborates with other DOE grants and applications in order to secure funding for projects for the next continuous year
Required Education
Duties and Responsibilities Continued:
Collect and analyze data to identify the existence and root causes of equity gaps in TRIO programs in order understand where we are and where we need to be to meet local and state goals of closing these equity gaps for first generation students.
Use data outcomes to explore solutions and disseminate information to those who implement programming to mitigate bias in recruitment, retention, and completion efforts for TRIO students in order to meet DOE objectives.
Facilitate the development of strategic community, educational, workforce and business partnerships in relationship to enhancing the ability to reach TRIO Grant, inclusive of other grant program annual and extended.
Manage ongoing updates, communication, milestone goal achievement, and TRIO design and implementation strategies to adhere to federal compliance for annual APR reviews and goals, and fully conducting APR every year using data base solely used for TRIO programs, Lacai.
Provide updates to TRIO Talent Search funded programs on DOE updates and grant regulations. Provides information on reporting deadlines and assist with training staff on the needed data collections at annual Texas and National TRIO meetings.
Work with minors in a K-12 setting and travel (sometimes overnight) with groups of students and act a chaperone.
Other duties as assigned. Responsibilities and duties may change based on the need of the department and the institution.
Bachelor’s degree required in education, counseling, social work, higher administration, or appropriate field related to Project objectives. Master’s in a related fieldpreferred.
Collect and analyze data to identify the existence and root causes of equity gaps in TRIO programs in order understand where we are and where we need to be to meet local and state goals of closing these equity gaps for first generation students.
Use data outcomes to explore solutions and disseminate information to those who implement programming to mitigate bias in recruitment, retention, and completion efforts for TRIO students in order to meet DOE objectives.
Facilitate the development of strategic community, educational, workforce and business partnerships in relationship to enhancing the ability to reach TRIO Grant, inclusive of other grant program annual and extended.
Manage ongoing updates, communication, milestone goal achievement, and TRIO design and implementation strategies to adhere to federal compliance for annual APR reviews and goals, and fully conducting APR every year using data base solely used for TRIO programs, Lacai.
Provide updates to TRIO Talent Search funded programs on DOE updates and grant regulations. Provides information on reporting deadlines and assist with training staff on the needed data collections at annual Texas and National TRIO meetings.
Work with minors in a K-12 setting and travel (sometimes overnight) with groups of students and act a chaperone.
Other duties as assigned. Responsibilities and duties may change based on the need of the department and the institution.
Bachelor’s degree required in education, counseling, social work, higher administration, or appropriate field related to Project objectives. Master’s in a related fieldpreferred.
Required Skills & Abilities
- Knowledge of legislations and regulations that govern the grant and/or the skill to search for and interpret the appropriate legislations and regulations
- Statistical analysis skills to run descriptive and causal analysis to identify equity gaps and best practices
- Strong research skills used to collect and decipher information to determine best practices when deciding on programming and developing policies and procedures
- Knowledge of the development, implementation, and evaluation of federal grants
- Computer software skills, including knowledge of word processing, spreadsheet, database, graphics, charting, and other business software applications sufficient to collect, query and analyze data and prepare charts, reports and presentations
- Strong written communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, statement of work changes, budget modifications, etc.
- Analytical skills for mandatory reporting requirements
- Project management skills sufficient to manage multiple projects simultaneously, create clear and attainable project objectives, build project requirements, oversee the cost, time and scope of projects, manage project constraints, and communicate progress and end results.
- Strong verbal communication skills sufficient to participate in discussions and communicate ideas and procedures to staff, faculty and managers and present recommendations and reports to senior management
Preferred Skills & Abilities
Required Experience
- Three (3) years work experience in higher/adult education, public admin, grant admin, workforce development, mid-level management
- Experience in budget preparation and management
- Background in partnership development
Preferred Experience
- Administrative experience preferably with TRIO Talent Search (TS).
- Experienced personally or worked with individuals from low-income, first generation, or disabled backgrounds.
Posting Date
04/02/2025
Closing Date
Special Instructions to Applicants
Subject to criminal background check. Resume, cover letter, and unofficial transcript required in addition to application. Salary is $56,999. Based on the Corinth campus.
North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.
North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.
Location
Corinth
Salary : $56,999
