What are the responsibilities and job description for the Accounting Clerk position at North Country Hospital?
Who we Are:
Nestled into the most northern part of Vermont, North Country Hospital is a community-focused 25 bed critical access hospital, where we prioritize the well-being of our neighbors. North Country Hospital is more than just a healthcare provider; we are a vital part of the community, working together to build a healthier future. Our patient’s health is our priority, and we go above and beyond to care in every way possible.
Position Statement:
Maintains Accounts Payable for North Country Hospital. Reconciles invoices to Materials Management system. Investigates and resolves discrepancies between the two systems. Maintains manual checks. Responds to employee and vendor inquiries. Prepares and maintains accounts payable records and reports.
Key Responsibilities:
- Compiles and reviews accounts payable documents according to established procedures. Matches receiving reports, purchase orders and invoices, and compares price and quantity information. Identifies any discrepancies and takes appropriate corrective action.
- Assigns correct general ledger account to be charged, approves for payment, and enters into accounts payable system.
- Reviews completed check runs and ensures their accuracy. Attaches invoices to corresponding checks and scans.
- Mails all signed checks in timely manner.
- Prepares special demand checks as directed. Enters demand check information into system for updating in timely manner.
- Receives and answers inquiries from hospital employees and vendors regarding invoice data, accounts payable checks and related matters. Creates journal entries to correct any discrepancies or incorrect expensing, per department managers.
- Processes Patient Accounting and Practice Refunds on monthly basis and maintains paid files. Distributes signed checks to PFS for attachment of additional paperwork and mailing.
- Closes monthly accounts payable. Reconciles all accounts in general ledger as assigned.
- Examines and balances month end reports and interface. Reports any discrepancies to Controller.
- Maintains "Vendor Master". Creates new vendor codes as needed or on demand.
The above reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent in the position.
Knowledge, Skills and Abilities:
- AS Degree and accounts payable experience preferred but not required.
- Strong communication skills both verbal and written.
- Strong computer skills and ability to navigate Microsoft Office.
