Administrative and Financial Executive Assistant

Who we Are:

Nestled into the most northern part of Vermont, North Country Hospital is a community-focused 25 bed critical access hospital, where we prioritize the well-being of our neighbors. North Country Hospital is more than just a healthcare provider; we are a vital part of the community, working together to build a healthier future.  Our patient’s health is our priority, and we go above and beyond to care in every way possible.

Position Statement

The administrative and financial executive assistant is responsible for providing high-level administrative support to the Chief Operating Officer - managing their calendar, handling confidential information, coordinating meetings, preparing reports, and acting as a liaison between the COO and internal/external stakeholders, often requiring a strong understanding of financial terminology and procedures to effectively assist with complex tasks.

Key Responsibilities:

• Manages schedules, calendars, and incoming calls.
• Coordinates meetings and conferences, reserves and prepares meeting rooms, equipment, and catering.
• Develops and sends agendas, takes and distributes meeting minutes.
• Arranges travel accommodations, itineraries and registrations for visitors and or COO.
• Receives, processes and ensures prompt payment of reimbursement for expenses and invoices.
• Coordination of schedules between executive assistants to ensure all duties and daily responsibilities are covered.
• Liaison between agency and leaders to facilitate locums and travelers as needed.
• Assists COO with a variety of financial work, building and maintaining spreadsheets and financial reports.
• Helps support COO with budgets, financial variances, statistics, and analysis as requested.
• Serves as a point of confidentiality for all of administration.

Knowledge, Skills and Abilities:

• Post-secondary education/training in business/administration/management and three years experiences in a senior level executive assistant position or equivalent training and experience
• Working knowledge and ability to use Excel a must
• Excellent organizational ability to effectively handle multiple tasks requiring a high degree of attention to detail
• Professional written and verbal communication, analytical, and interpersonal skills.
• Experience with modem office practices, procedures, and equipment, including file management, office automation, and telephone techniques and etiquette.
• Ability to write reports and transcribe minutes concisely and accurately, using correct grammar, spelling, and punctuation.
• Professional demeanor and ability to exercise discretion, tact, and confidentiality.
• Knowledge of contemporary business writing practices including the ability to proofread, select and apply standard references.