Administrative Assistant

Our mission is to serve, advocate, protect and promote agriculture to benefit everyone. We support agriculture by embracing diversity, innovation, research and trade. We offer competitive employee benefits package, including a fully paid family health insurance plan, paid leave, paid holidays, and retirement plan.

Salary of $3,600 - $4,000 per month, plus additional benefits.

We are seeking an Administrative Assistant with excellent communication and interpersonal skills, strong problem-solving abilities, exceptional organizational skills, and a solid work ethic to join the dynamic and innovative Business, Marketing and Information Division.

As an Administrative Assistant, you will provide administrative support to the Business, Marketing and Information Division and the Department, while managing phone calls, greeting and assisting visitors. If you're ready to make an impact, and enjoy helping others, this role is a great fit for you!

Key responsibilities include:

• Be the initial contact greeting visitors and managing phone calls.
• Assist with a diverse range of tasks and projects, demonstrating flexibility and initiative.
• Collate and distribute mail, handling daily deposits, and ordering office supplies.
• Serve as the records retention and forms management coordinator.
• Offer clear communication and collaboration with diverse programs and events for the Department including Ag in the Classroom, Agricultural Products Utilization Commission, Agriculture Diversification and Development Fund, Specialty Crop Program, Pride of Dakota and the Animal Health Division.
• Disseminating documents such as division reports, program manuals, spreadsheets, forms, and meeting minutes and agendas.
• Collaborate with companies seeking to export goods from the U.S. to issue a certificate of free sale.
• Coordinating travel and logistics. Arrange travel, accommodations, and itineraries for the Business, Marketing, and Information Division.
• Oversee the management of the state fleet vehicles for the division.
• Maintain office organization and order, handle administrative duties diligently.

This role provides support to the Commissioner in collaboration with the Business, Marketing, and Information Division. Due to the need for significant on-site presence, the position is located in Bismarck at the State Capitol building.

Minimum Qualifications:

• Associate degree in business or a closely related field and three years of professional work experience in an administrative assistant role; or
• A combination of education and administrative assistant work experience that demonstrates equivalent knowledge, skills, and abilities.
• Strong problem-solving and collaboration skills are key to success in this role
• Showcase your precision and thoroughness with a keen eye for detail.
• Bring your exceptional verbal, written, and interpersonal communication skills to the table.
• Leverage your expertise in Microsoft Office Suite to streamline tasks and enhance productivity.

Preferred Qualifications:

• Proven ability to showcase precision and thoroughness with a keen eye for detail.
• Strong decision-making, multitasking, and forward-thinking skills.
• Dependable, organized, and resourceful, with the ability to work independently with minimal supervision.
• Experience in processing mail efficiently and accurately.
• Background in providing outstanding customer service and building positive relationships.
• Proven track record of handling daily deposits with accuracy and trust.
• Solid experience in data entry, ensuring accuracy and timely completion.

Application Procedures:

Applicants must complete the online application via the Careers website at www.nd.gov/careers. The application must be submitted by 11:59 pm on the closing date. The online application must include a resume and a cover letter describing how your qualifications meet the requirements for the position.

Applicants must be legally authorized to work in the United States. North Dakota Department of Agriculture does not provide sponsorships.

For assistance in the application or interview process, please contact Shelley Theisen, HR Officer, at (701) 328-4757 or 1-800-242-7535.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

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Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.