What are the responsibilities and job description for the Administrative Assistant to Executive Director - Procurement & E-Commerce position at North East Independent School District?
Location: Richard A Middleton Education Center
Work Schedule: 230 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C9
REASONS TO JOIN NEISD
**IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment
**IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)
EDUCATION AND EXPERIENCE :
High School Diploma or Equivalent
Six years clerical or administrative experience
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.
PRIMARY PURPOSE SUMMARY :
Provides administrative support to the Executive Director of Procurement and eCommerce and administrative staff of the offices of Procurement and eCommerce, Distribution Center, and Document Management and Print Services. Performs a high level of technical and office administrative functions.
Provides administrative support to the Executive Director of Procurement and eCommerce and administrative staff of the offices of Procurement and eCommerce, Distribution Center, and Document Management and Print Services. Performs a high level of technical and office administrative functions.
ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Provides comprehensive, complex administrative support to the Executive Director of Procurement & eCommerce and administrative staff of the offices of Procurement and eCommerce, Distribution Center, and Document Management and Print Services.
2. Manages Procurement and eCommerce Department office support functions; prioritizes and coordinates work assignments.
3. Performs difficult, complex, technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a detailed knowledge of the activities and procedures specific to the Procurement and eCommerce Department.
4. Attends to a variety of administrative details such as keeping informed of Department/division activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day to day operations of the functional areas which assigned.
5. Responsible for scanning multiple document types into the District’s electronic document
management system.
6. Enters and receives department requisitions on the District’s finance system.
7. Compiles and submits department procurement information for TASBO purchasing award.
8. Performs project research and reports preparation related to the activities of the Procurement Department.
9. Assists other Finance Offices with research, reports and presentations.
10. Maintains confidentiality of information.
11. Reports to work on time every day.
12. Performs additional duties and accepts other responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
• Knowledge and ability to effectively and efficiently utilize various software programs to include Windows (Microsoft Word, Excel, Power Point, Publisher), web based applications and mainframe transactions
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT:
The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.
1. Provides comprehensive, complex administrative support to the Executive Director of Procurement & eCommerce and administrative staff of the offices of Procurement and eCommerce, Distribution Center, and Document Management and Print Services.
2. Manages Procurement and eCommerce Department office support functions; prioritizes and coordinates work assignments.
3. Performs difficult, complex, technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a detailed knowledge of the activities and procedures specific to the Procurement and eCommerce Department.
4. Attends to a variety of administrative details such as keeping informed of Department/division activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day to day operations of the functional areas which assigned.
5. Responsible for scanning multiple document types into the District’s electronic document
management system.
6. Enters and receives department requisitions on the District’s finance system.
7. Compiles and submits department procurement information for TASBO purchasing award.
8. Performs project research and reports preparation related to the activities of the Procurement Department.
9. Assists other Finance Offices with research, reports and presentations.
10. Maintains confidentiality of information.
11. Reports to work on time every day.
12. Performs additional duties and accepts other responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
• Knowledge and ability to effectively and efficiently utilize various software programs to include Windows (Microsoft Word, Excel, Power Point, Publisher), web based applications and mainframe transactions
- Knowledge and ability to utilize personal and mainframe computer
- Excellent organizational and file maintenance skills
- Excellent interpersonal and communication skills
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
- Ability to effectively present information to top management, public groups, and/or boards of directors
- Ability to prioritize work and handle deadlines in a timely manner
- Valid Texas Drivers License with driving record that meets the requirements of the District
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT:
The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.
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While all applications will be reviewed, not all applicants will be interviewed.
North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.
