HR Generalist

Description

Job Title: HR Generalist

Department: Administration  

FLSA Status: Exempt  

Hours/Weeks: Full Year, Full Time 

Bargaining Unit Position: (Y/N): No

Level: 5

Hiring Range: $44,000.00 - $52,000.00

NEKCA Mission Statement:

To empower all generations in the Northeast Kingdom to grow, prosper, and thrive.

SUMMARY:

The Human Resources Generalist will provide support within the HR Department with performing daily functions in areas including employee recruitment, hiring and onboarding, administering pay, benefits, and leave, maintaining confidential Human Resources files and systems, answering employee questions, enforcing agency policies and practices, and other administrative duties as needed. This position works closely with the Human Resources Director to address agency needs regarding Human Resources.

ESSENTIAL FUNCTIONS:

•  Performs recruitment activities including posting positions, advertising, evaluating candidates with managers, coordinate and participate in interviews as needed, follow-up communications with candidates and managers, attend and participate in job fairs when necessary.  
•  Performs pre-hire and onboarding activities such as preparing offer letters, pre-employment information, conducting background checks, and creating the new hire paperwork event within the HRIS system, and employee eligibility verifications.   
•  Conducts new hire orientations, process new hires into the HRIS system, and organizes the onboarding process with managers.  
•  Enter and maintain accurate data in HRIS system for new, existing, and terminating employees. Includes maintaining employee personnel files and records ensuring that all required data is filed and organized to ensure completion and accuracy.  
•  Conducts or acquires background checks as required within agency policies. 
•  Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include new hire training, safety training, anti-harassment training, and mandated reporter training. 
•  Performs routine tasks required to administer and execute human resources programs including but not limited to staffing changes; compensation; administration of benefits and leave; disciplinary matters; disputes and investigations; performance management system; employee injury reporting; workers compensation claims, occupational health and safety; unemployment; training and development; moral; and employee recognition.  
•  Assists the HR team in performing administrative tasks in supporting the NEKCA board. This includes assembling and distributing board packets, assisting in the maintenance of the board calendar and board listings. Also includes attending full-board meetings and/or committee meetings and transcribing meeting minutes. 
•  Update and maintain documentation of systems and procedures for the Human Resource department. 
•  Provides explanations and interpretations of NEKCA policy and procedures. Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the appropriate staff.  
•  Assists the Human Resources Director and Program Directors in addressing personnel issues. May involve coaching and leadership; performing administrative tasks; and attending and/or participating in employee disciplinary meetings, terminations, and investigations. 
•  Supports agency-wide information meetings such as benefit year open enrollment, announcement of benefits plan changes, etc. May involve participating in any of NEKCA’s committee-oriented meetings.  
•  Performs timely and accurate submission of data and reporting including but not limited to third party requests; Department of Labor; insurance carriers; auditors; mandatory reports; employment and/or separation verifications; and performing internal reviews and other compliance reviews.  
•  Ensures compliance with federal, state, local employment laws and regulations, and agency policies.  
•  Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

DUTIES AND RESPONSIBILITIES:                                                                                

•  Excellent verbal and written communication skills. 
•  Excellent interpersonal, negotiation, and conflict resolution skills. 
•  Excellent organizational skills and attention to detail. 
•  Excellent time management skills with a proven ability to meet deadlines. 
•  Ability to prioritize tasks and to delegate them when appropriate. 
•  Ability to act with integrity, professionalism, and confidentiality. 
•  Engage meaningfully in NEKCA’s DEI initiatives with commitment to valuing diversity and contributing to an inclusive working and learning environment. 
•  Knowledge of employment-related laws and regulations. 
•  Proficiency with or the ability to quickly learn the agency’s HRIS system.  
•  Ability to work occasional evenings as meetings require including monthly board meetings.

POSITION REQUIREMENTS:

Education and Experience:

Bachelor's degree in Human Resources, Business Administration, or a related field preferred. 

SHRM or HRCI certification preferred.

1-2 years relevant experience required

3-4 years preferred

Core Competencies:

•   Must have excellent communication and interpersonal skills. Must be able to maintain good relations with participants, other staff, and members of the community. 
•   Must have knowledge of basic computer skills and record keeping, including spreadsheet applications. 
•   Proficiency in Microsoft Office products and database management systems.
•   This position is considered a mandated reporter. 
•   Must be responsible, self-motivated, self-initiated, may need to work fleixble hours (program dependent) 
•   Demonstrate positive problem-solving skills in stressful situations. 
•   Demonstrate the ability to work effectively as part of a team.
•   Demonstrate familiarity with, and sensitivity to the challenges faced by low-income individuals, and some knowledge of the community and available resources to address them.
•   Maintain confidentiality.
•   Complete all required trainings and professional development.

Core Values: 

•   Demonstrate competency in all five areas of NEKCA’s Core Values
•   Demonstrate and support a culture of diversity, equity and inclusion.
•   Empower individuals to recognize and utilize their potential for growth and positive change
•   Promote social justice and equity in the community.
•   Build and maintain strong relationships with the local community.
•   Involve community members in the organization's initiatives and decision-making processes.
•   Value diversity and respecting the cultural backgrounds of participants 
•   Ensure that services are inclusive and culturally sensitive.
•   Uphold ethical standards in all interactions with participants and the community.
•   Participate in self-reflection and self-care practices to prevent burnout.
•   Adhere to ethical guidelines and professional codes of conduct.
•   Maintain participant confidentiality and ensureing participant safety.
•   Use clear, respectful, and professional language and behavior when communicating with participants, colleagues, and other service providers.
•   Demonstrate a genuine understanding of and care for the needs and feelings of participants or service users. 
•   In person attendance required during scheduled hours as defined by your supervisor.
•   Be sensitive to participant’s unique situations and challenges.
•   Represent NEKCA in public and advocating for its mission.

Background Checks:

Employees in this role are required to undergo a background check in accordance with NEKCA policy, which may include verifying education, employment history, criminal background and driving records.

Transportation Requirements:

This position requires that employees possess a valid driver's license, favorable driving record results and have access to dependable transportation, and willingness and ability to travel regularly between worksites is required.

WORKING CONDITIONS:

Employees in this position work primarily in an office environment with moderate noise levels and controlled temperature conditions. The work involves sitting for extended periods of time, using a computer and other office equipment, and may require occasional lifting of up to 25 pounds. Position has occassionally bending, stooping, or reaching for items. Standing or moving around the office area.

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of their job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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NEKCA is a proud equal-opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by NEKCA. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applications from women, minority groups, veterans, and people with disabilities. 

Qualifications for positions within NEKCA are determined by the duties and responsibilities of the position itself.

Salary : $44,000 - $52,000