Elementary Administrative Assistant

                                                                  JOB DESCRIPTION – Administrative Assistant

POSITION TITLE: Elementary Administrative Assistant                                                                  YEAR: 2025-2026

REPORTS TO: Building Principal                                                                                               WORK DAYS: 203 days

JOB DESCRIPTION:

Administrative Assistant serves as secretary to the principal for the Elementary office; duties associated with a school office.

ESSENTIAL JOB FUNCTIONS:

• Maintains respect at all times for confidential information.
• Receives telephone calls and makes proper disposition of such.
• Acts as clerk-custodian of all school activity accounts, maintains ledgers and necessary record books. Prepares and delivers bank deposits.
• Prepares memos, correspondence, and so forth.
• Prepares and maintains an adequate filing system
• Arranges appointments for the principal and other school staff.
• Maintains an accurate daily electronic/written pupil attendance record as well as understanding the auditing process.
• Prepares various reports as requested by the principal.
• Sorts and distributes incoming and/or daily mail.
• Counts and distributes materials to be sent home with the students.
• Performs required machine duplicating work.
• Maintains adequate and accurate inventories of items owned by the board of education.
• Prepares purchase orders and disposition of same.
• Assists in administering first aid and distributes medication to students in the absence of school nurse.

OTHER DUTIES AND RESPONSIBILITIES:

• Serves as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings;
• Helps instill in students the belief in and practice of ethical principles and democratic values; and
• Conducts any and all other duties related to the administrative assistant’s duties as assigned by the building principal and/or superintendent not listed in this job description.

WORKING ENVIRONMENT/CONDITIONS:

• This position works in a variety of settings including classrooms and outdoors and may experience heat or cold extremes as well as fumes, odors, dust; noise level moderate to loud.

RIGHT TO REVISE:

• This Job Description is not meant to be all-inclusive and the School reserves the right to revise this job description as necessary without advance notice. The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer without notice.

QUALIFICATIONS:

• Valid driver’s license
• High degree of proficiency in office procedures, word processing (MS Word and Google Doc), spreadsheets (MS Excel and Google Sheets).
• Professional tact, diplomacy, and presentation with administrators, staff, teachers, students, parents, and the community.
• Proven record in being able to follow detailed policy and procedures.
• Good health, high moral character, and good attendance record. 

Education: High School Diploma                               Required Testing: None Specified

Continuing Educational Training: Training and Workshops as assigned by Principal

Certificate & Licenses:

• None Specified

Clearances:

• Fingerprint clearance
• Criminal Background check clearance

CBA Status: IMESPA                                     Approval Date: 2/24/21                        SALARY RANGE: per CBA

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Employee Signature                                                        Date  

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Superintendent                                                               Date