HR Specialist

Title:                   HR Specialist

Reports to:         VP Corporate Services

Department:       Corporate Services/Human Resources

Purpose: To provide overall support to the HR department including, but not limited to, all aspects of human resources administration, benefit administration, employee relations, performance development, succession planning, compliance, recruitment, retention, and cross-training in payroll processing.

Minimum Qualifications:  Bachelor’s degree in Business Administration with concentration in Human Resources or related field or a minimum of 7 years of related human resources experience. 

Preferred Qualifications: PHR or SHRM HR certification and HRIS proficiency

Job Functions:

• Maintain positive working relationship with all employees to support company policies while improving employee interest, ownership and goodwill. Recommend policy and procedure improvements that enhance the culture.
• Support management in deploying human resources policies, programs and initiatives including but not limited to employment, compensation, training, talent acquisition and development, work practices and employee selection.
• All aspects of recruitment and talent acquisition.
• All aspects of onboarding new employees and the orientation process.
• Process new hire, termination, and retirement election forms and notifications.
• Assist with investigations on employee-relations matters. 
• Develop, optimize, document and standardize sustainable human resources processes, and share best practices.
• Partner with the management team and employees concerning benefits, policies and procedures.
• Conduct periodic wage surveys and make recommendations to management for local wage structure.
• Assist in the collection and analysis of data for monthly reports as well as organizational analysis.
• Responsible for annual Affirmative Action Planning, EEO and Veteran reporting, and subsequent analysis.
• Work closely with all human resources’ vendors and establish new relationships as needed.
• Assist with benefit administration.
  • Participate in the annual open enrollment process.
  • Provide support regarding evaluation and administration of 401(k) benefits, LTD, life  insurance, and elective insurance options.
  • Coordinate educational opportunities regarding all benefits and wellness.
  • Ensure all required notices and documents are issued timely and accurately.

• • Ensure billing changes due to life events.

• Support all year-end processes as needed.

• Ensure performance reviews, compensation reviews, and development plans are maintained and processed timely and accurately.
• Support and communicate with management regarding assigned projects and reports.
• Serve as a back-up resource for other areas within the human resources area, including payroll processing, wellness program support, etc.
• Other duties as assigned.

Core Competencies:

• Excellent oral and written communication skills, with a strong customer service mindset
• Ability to multi-task and prioritize events
• Excellent interpersonal skills
• Ability to collaborate and cooperate with diverse team members
• Ability to prioritize projects and tasks
• Ability to utilize technology to maximize efficiencies and service
• Ability to promote safer, better, faster, and leaner work practices
• Consistently demonstrate empathy and compassion.

Core Values:

• Safety: Continually adheres to regulations and ongoing training to maintain a safe work environment for all.
• Operational Excellence: Works smart and efficiently to provide exceptional reliability and is a sound financial and economic steward. Collaborates to develop the best solutions.
• Engagement and Growth: Takes responsibility for own actions, success and growth. Expresses commitment to work hard, with a positive attitude. Demonstrates good judgement and embraces constructive criticism and challenges. Seeks opportunities to learn and share knowledge.
• Integrity: Honest, respectful, kind and trustworthy. Brings a positive influence and values diversity. Eager to own, apologize and fix mistakes promptly and follow through timely on commitments. Maintains confidentiality.
• Teamwork: Provides assistance, information or other support for the team to build or maintain relationships.
• Customer Commitment: Puts the convenience of the members and internal customers first; asks for and values opinions of those whom they serve. Provides solutions with a sense of urgency and concern while being present, open and empathetic.
• Community Minded: Desires to make a difference in the communities served by NGEMC.
• Change: Constantly seeks opportunities to develop better services and more efficient processes.

Physical Demands:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities (some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees).  Requires physical ability in reaching, stooping, standing, walking, lifting, must be able to lift small objects with the fingers, grasping, talking, hearing, repetitive operations, and defined sedentary work.  Visual acuity required with administrative machine operation.

Working Conditions:

General office environment; requires flexibility to work during emergency situations; requires flexibility to work irregular hours.