2024-25 Part-Time Administrative Assistant, Class II - Operations

ADMINISTRATIVE ASSISTANT – CLASS II, OPERATIONS 

QUALIFICATIONS:

• Any combination of education, training, and experience equivalent to the completion of a high school diploma.
• Additional preparation and/or college work preferred.
• Proficient in Microsoft Office.
• Proficiency in BusinessPlus (HRIS), KRONOS and TalentEd software applications preferred.
• Strong organizational skills, multitasking and ability to work with little supervision required.
• At least three years effective and relevant work experience preferred.
• Demonstrates effective human relations and communication skills.
• Possession of the knowledge, skills, abilities and physical attributes necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board may find appropriate or acceptable.

REPORTS TO:                     Assistant Superintendent, Operations

JOB GOAL:                          To ensure the smooth and efficient operation of the Operations office so that the department’s maximum positive impact on the education of children can be realized.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Performs secretarial and office management tasks.
• Demonstrates skill and efficiency in the operation of general office equipment.
• Ability to be cross-trained and provide support to all team members and other departments when necessary.
• Ability to identify and implement necessary changes to improve workflow.
• Ability to train team members on essential functions.
• Completes data entry and management of information in BusinessPlus (HRIS) and applicant tracking software.
• Formats, types or creates general correspondence and confidential, reports, memorandums, forms, statistical data, etc. as required or assigned.
• Maintains files and records accurately, confidentially and in a timely manner.
• Protects information by completing and maintaining documentation with strict confidentiality. Holds conversations in a manner that respects privacy.
• Communicates in a pleasant and respectful manner and handles all communication with professionalism.
• Performs budgeting, requisitioning, and bookkeeping tasks as established by district rules and regulations.
• High level of math skill and computation.
• High level of written communication skill.
• Maintains supervisor’s calendar and arranges travel for supervisor or other staff as needed.
• Demonstrates the ability to work with other team members to complete tasks in a timely manner.
• Responds to inquiries in a timely manner.
• May require the analysis of facts and circumstances to conclude and make recommendations for solving problems within the limits of standard or accepted practice.
• Has a diversity of duties and responsibilities involving knowledge and application of district policies and procedures that require considerable independent judgement in the determination of action to be taken.
• Demonstrates effective human relations and communications skills, providing a positive customer service experience to every patron and all employees.
• Acts independently to perform many day-to-day job functions through to completion with little or no supervision.
• Regular and consistent attendance is an essential function of this position.
• Follows good safety practices.
• Adheres to all district rules, regulations and policies.
• Other duties as required or assigned.

PHYSICAL                            The individual who holds this position is regularly required to walk, hear and speak and must have

DEMANDS:                         close moderate and distance vision ability. This individual must be able to travel between district facilities. The position requires a moderate amount of travel and physical activity.

CONDITIONS AND           The work environment is consistent with typical office/school environment.

ENVIRONMENT:              

TERMS OF                           Salary and work calendar to be established by the Board of Education. Benefits according

EMPLOYMENT:                 to Board policies. 

F.L.S.A.:                        Non-Exempt, Administrative. 

RETIREMENT:                    Public Education Employee Retirement Systems (PEERS) & Social Security or Certified Teacher (PSRS) & Social Security.

CLEARANCES:                    Criminal Justice Fingerprint/Background Clearance.

EVALUATION:                    Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluations utilizing the Performance Based Support Staff Evaluation process.