Registrar, North Little Rock Center of Excellence

POSITION SUMMARY

The job of Registrar is done for the purpose/s of performing specialized and responsible clerical and technical tasks related to the registration of students and maintenance of student records and files; as well as related duties as required in the activities of the school site, and conveying registration related information to appropriate parties.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Participates in assigned programs and/or activities (e.g. student registration, attendance issues, site in-service day activities, substitutes, lost and found, etc.) for the purpose of delivering services in conformance to established guidelines and ensuring availability of facilities and/or equipment.
• Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success.
• Inputs in school database transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.
• Maintains a variety of files, documents and student records (manual and machine) (e.g. permanent student record, cumulative folders for all students, grades, transcripts, immunization dates, etc.) for the purpose of documenting and/or providing reliable information relative to student records.
• Performs enrollment and unenrollment activities on the automated student information system (e.g. student information, cum folder, monthly enrollments counts, withdraw student, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares documents (e.g. student lists, transcripts, Graduation/Dropout Reports, Ethnic Report, bulletins, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g.transcripts, job verification, etc.) for the purpose of providing requested information.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students’ for the purpose of providing information and/or direction.
• Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
• Supports assigned school personnel (e.g. answers phones, greets students/parents, oversees students, etc.) for the purpose of ensuring the efficient operation of the site.
• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Attends meetings as assigned for the purpose of conveying or gathering information.
• Strong computer skills
• Assist with dispensing medication in the absence of a nurse as needed
• Efficiency and accuracy
• Interim grades collection and reports from central office to teacher
• Other duties as assigned by the Principal or Supervisor

POSITION QUALIFICATIONS

Competency Statement(s)

• Regular attendance - Regular attendance to maximize student progress.
• Postive attitude - optimistic, team-first attitude displayed at all times
• Punctual - On time
• Accountability - Ability to accept responsibility and account for his/her actions.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Judgment - The ability to formulate a sound decision using the available information.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: High School Graduate

Experience: One to two years related experience preferred

Computer Skills: SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including software (APSCN, EXCEL, WORD) and preparing and maintaining accurate records.

Certificates & Licenses:

Other Requirements:

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: state codes,regulations & laws related to student enrollment, graduation and transfer

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plan.

PHYSICAL DEMANDS

Other Physical Requirements

Sense of Sound (Ability to converse with others.)

WORK ENVIRONMENT

The work environment has limited exposure to environmental conditions. Noise levels best described as "quiet to moderate" are typical for the work environment.