What are the responsibilities and job description for the Business Manager position at North Marion School District 15?
Business Manager Flyer
JOB SUMMARY
The Business Manager is responsible for the operational control in planning, directing, and coordinating activities involved with reporting of financial information, budgets, audits, business policies and processes, compliance with financial-related laws and regulations in functional areas including payroll, employee benefits, accounting, accounts receivable and accounts payable. The Business Manager is responsible for the integrity of the data posted to all general ledgers and the dissemination of financial information to departments, School Board, regulatory agencies, and the public.
SUPERVISION, RESPONSIBILITY AND CONTROL OF THE WORK
Performs under the broad guidance and administrative supervision of the Superintendent. Work is controlled and / or guided by Generally Accepted Accounting Principles (GAAP), state statutes and administrative code, audit findings and recommendations, professional practice, district policies and procedures, and directions and expectations as established by the Superintendent. The Business Manager is expected to exercise sound judgment, initiative, and effective decision-making in managing and supervising payroll, employee benefits, and accounting operations and is responsible for the accuracy and reliability of fiscal work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.
STANDARD
- Responsible for the full range of accounting activities including : accounts payable, accounts receivable, fixed assets, student body funds, grant accounting, debt management, cash management and general ledger.
- Advises the Superintendent, staff members and Board of Directors on all matters related to business affairs.
- Monitors and provides support for all payroll processing and procedures.
- Provides support to the Maintenance Director for budgeting and project management.
- Coordinates and prepares all budget preparation activities for the District.
- Prepares salary, benefit, and other computations as needed during negotiations.
- Assesses feasibility of specific proposals.
- Directly participates in negotiations.
- Monitors grants and contract budgets; prepares various grant expenditure reports and reimbursement requests.
- Monitors appropriation levels for all major funds.
- Responsible for state reports including budget, audit, staff, integrated program and other accounting related reports and collections.
- Manages the competitive bidding process and provides support to all departments that competitively bid for equipment or services.
- Oversees risk management and insurance programs (property, liability and student).
- Prepares for annual audits.
- Reconciliation of all funds, fixed assets, and grant / contract activities and final entries.
- Is the main liaison with the auditors.
- Prepares the annual audit report.
- Prepares financial reports for presentation to Administrators and the Board of Directors
- Attends school board meetings.
- Monitors and controls daily cash flows and is responsible for bank reconciliations.
- Provides support for the financial systems of the District.
- Demonstrates knowledge and skill in applying conflict management and dispute resolution techniques.
- Keeps abreast of trends, best practices, and their potential impacts upon district goals and operations. Maintains professional relationships with colleagues and participates in professional development activities that may enhance district business services.
- Demonstrates knowledge and understanding of all district policies and procedures.
- Maintains consistent, daily and punctual attendance.
ADDITIONAL FUNCTIONS
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.
OTHER REQUIREMENTS
SUPERVISORY RESPONSIBILITIES
This position will supervise the Payroll / HR Specialist, and will support the Superintendent in the supervision of the Maintenance Director. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL EXPECTATIONS
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
When performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee is frequently required to walk, stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to push, pull, bend, stoop, crawl, kneel and crouch. The employee must lift and / or move up to 35lbs. The employee may occasionally climb stairs or ladders. The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment is a standard school office setting. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.
NOTE : This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
North Marion School District is an Equal Opportunity Employer. We hire and promote without regard to race, color, religion, sex, sexual orientation, national origin, marital status, age, veteran status, familial status, genetic information, and / or disability of employee, with or without reasonable accommodations, is able to perform the essential functions of the position.
