What are the responsibilities and job description for the Executive Assistant, Surgical Services position at North Mississippi Medical Center System?
Tupelo
SURGICAL SERVICES ADMIN
Full Time - Day
At North Mississippi Health Services, our mission is to “continuously improve the health of the people of our region.” We aim to “provide the best patient and family-centered care and health services in America.” We believe that fulfilling our mission and vision calls us to embrace the best people who form incredible connections with our patients and families.
We take pride in celebrating everything that makes you unique—your talents, perspectives, and passions. At North Mississippi Health Services, we believe in connecting your passion with a purpose. You know what connected feels like when you are part of our team.
#WhatConnectsYou
At North Mississippi Health Services, we believe in connecting you to a career that challenges you, engages your mind and inspires you to be the “you” you always wanted to be. We also believe in celebrating everything that makes you uniquely you – your talents, your perspectives and your passions – and connecting you with others to create a supportive and innovative team that aspires and achieves together. Most of all, we believe in helping you leverage and connect your personal passion with a much greater purpose. We’re committed to helping our team of over 7,000 unique individuals discover what connects you to our mission, vision and ultimate “why” – our patients.
With seven hospitals, more than 60 clinics, four long-term care facilities, state-of-the-art women’s and behavioral health facilities and multiple outpatient care centers, we have a variety of career opportunities waiting for you. **JOB SUMMARY** The Executive Assistant at North Mississippi Health Services is responsible for orchestrating administrative activities to support the Vice President of Women's and Children's Services and the Director of Nursing. This role requires an experienced professional with strong organizational and communication skills to manage communications and schedule coordination, maintain documentation and records, generate reporting and presentation materials, assist with routine processes, and oversee lounge areas to ensure all services remain available to support effective executive role execution.
**JOB** **FUNCTIONS** Administrative Duties: * Prepares and coordinates meetings and activities of Vice President, Women & Children’s Services and Director of Nursing. * Provides administrative assistance as needed for Vice President, Director of Nursing, other managers and physician section leaders. * Processes payroll for Administration routinely and other departments as requested and maintains attendance records for Administration. * Coordinates Medical Staff Meetings such as section meetings, etc. * Produces reports, records, documents, presentations and minutes as requested. * Assists the Vice President and Director of Nursing of Women and Children’s Service during the Excel process as needed. * Assists Vice President, Director of Nursing and other managers in the service line with budget preparation as needed to include entry into the Budget Manager system. * Provides daily oversight to physician lounge area at Women’s Hospital to assure food services, laundry services, IT services, etc. are available as needed. * Orders and procures supplies from routine to capital purchases. * Submits invoices for payment with proper departmental coding. * Assists in grant submissions to the Foundation for reimbursement to NMMC. * Maintains service line email communication list and sends communications as directed by Vice President of Director of Nursing.
**QUALIFICATIONS**
**Education**
* High School Diploma or GED Equivalent * Associate's Degree
**Licenses and Certifications**
**Work Experience**
* 4-6 years
**Knowledge Skills and Abilities**
* Good oral and written communication skills; required * Computer literacy in word processing, graphics, organizational charts, and spread sheet programs; required * Exhibits time management and prioritization. * Keeps information confidential. * Coordinates office procedures for an effective and efficient workflow. * Selects and/or makes recommendations for purchase of supplies and office equipment. * Implements policies and procedures as established by NMMC and Women & Children’s Services. * Schedules all meetings held for Chief Information Officer, Chief Medical Informatics Officer, and Chief Information Security Officer in conference rooms, and orders meals for appropriate meetings. * Keeps the Vice President and Director Nursing informed staff issues and concerns, and any changes that are going on within Service Line, NMMC or NMHS that they may otherwise not have been made aware. * Remains aware of facility issues and report to the proper department for repair or update. * Receives all visitors and callers to Women’s Hospital Administration with a friendly and helpful manner. * Interacts daily with NMHS Senior Management, Medical Staff, service line administrators and service line managers, other managers, Medical Center staff, attorneys, and Vendors. * Promotes the Mission, Vision, and Values of the organization through NMHS’ Critical Success Factors (People, Service, Quality, Financial, and Growth).
**Benefits** **A****vailable** * Continuing Education * 403B Retirement Plan with Employer Match Contributions * Pet, Identity Theft and Legal Services Insurance * Wellness Programs and Incentives * Referral Bonuses * Employee Assistance Program * Medical Benefits * Dental Benefits * Vision Benefits * License Certification Reimbursement * Life, Long-Term and Short-Term Disability, Group Accident, Critical Illness and Hospital Indemnity Insurance * Employee Discount Program * Other: * Early Access to Earned Wages * Tuition Assistance * Relocation Assistance * Paid Time Away * Special Employee Rates at NMMC Wellness Centers
High School Diploma or GED
SURGICAL SERVICES ADMIN
Full Time - Day
Posting Description
At North Mississippi Health Services, our mission is to “continuously improve the health of the people of our region.” We aim to “provide the best patient and family-centered care and health services in America.” We believe that fulfilling our mission and vision calls us to embrace the best people who form incredible connections with our patients and families.
We take pride in celebrating everything that makes you unique—your talents, perspectives, and passions. At North Mississippi Health Services, we believe in connecting your passion with a purpose. You know what connected feels like when you are part of our team.
#WhatConnectsYou
Job Description
At North Mississippi Health Services, we believe in connecting you to a career that challenges you, engages your mind and inspires you to be the “you” you always wanted to be. We also believe in celebrating everything that makes you uniquely you – your talents, your perspectives and your passions – and connecting you with others to create a supportive and innovative team that aspires and achieves together. Most of all, we believe in helping you leverage and connect your personal passion with a much greater purpose. We’re committed to helping our team of over 7,000 unique individuals discover what connects you to our mission, vision and ultimate “why” – our patients.
With seven hospitals, more than 60 clinics, four long-term care facilities, state-of-the-art women’s and behavioral health facilities and multiple outpatient care centers, we have a variety of career opportunities waiting for you. **JOB SUMMARY** The Executive Assistant at North Mississippi Health Services is responsible for orchestrating administrative activities to support the Vice President of Women's and Children's Services and the Director of Nursing. This role requires an experienced professional with strong organizational and communication skills to manage communications and schedule coordination, maintain documentation and records, generate reporting and presentation materials, assist with routine processes, and oversee lounge areas to ensure all services remain available to support effective executive role execution.
**JOB** **FUNCTIONS** Administrative Duties: * Prepares and coordinates meetings and activities of Vice President, Women & Children’s Services and Director of Nursing. * Provides administrative assistance as needed for Vice President, Director of Nursing, other managers and physician section leaders. * Processes payroll for Administration routinely and other departments as requested and maintains attendance records for Administration. * Coordinates Medical Staff Meetings such as section meetings, etc. * Produces reports, records, documents, presentations and minutes as requested. * Assists the Vice President and Director of Nursing of Women and Children’s Service during the Excel process as needed. * Assists Vice President, Director of Nursing and other managers in the service line with budget preparation as needed to include entry into the Budget Manager system. * Provides daily oversight to physician lounge area at Women’s Hospital to assure food services, laundry services, IT services, etc. are available as needed. * Orders and procures supplies from routine to capital purchases. * Submits invoices for payment with proper departmental coding. * Assists in grant submissions to the Foundation for reimbursement to NMMC. * Maintains service line email communication list and sends communications as directed by Vice President of Director of Nursing.
**QUALIFICATIONS**
**Education**
* High School Diploma or GED Equivalent * Associate's Degree
**Licenses and Certifications**
**Work Experience**
* 4-6 years
**Knowledge Skills and Abilities**
* Good oral and written communication skills; required * Computer literacy in word processing, graphics, organizational charts, and spread sheet programs; required * Exhibits time management and prioritization. * Keeps information confidential. * Coordinates office procedures for an effective and efficient workflow. * Selects and/or makes recommendations for purchase of supplies and office equipment. * Implements policies and procedures as established by NMMC and Women & Children’s Services. * Schedules all meetings held for Chief Information Officer, Chief Medical Informatics Officer, and Chief Information Security Officer in conference rooms, and orders meals for appropriate meetings. * Keeps the Vice President and Director Nursing informed staff issues and concerns, and any changes that are going on within Service Line, NMMC or NMHS that they may otherwise not have been made aware. * Remains aware of facility issues and report to the proper department for repair or update. * Receives all visitors and callers to Women’s Hospital Administration with a friendly and helpful manner. * Interacts daily with NMHS Senior Management, Medical Staff, service line administrators and service line managers, other managers, Medical Center staff, attorneys, and Vendors. * Promotes the Mission, Vision, and Values of the organization through NMHS’ Critical Success Factors (People, Service, Quality, Financial, and Growth).
**Benefits** **A****vailable** * Continuing Education * 403B Retirement Plan with Employer Match Contributions * Pet, Identity Theft and Legal Services Insurance * Wellness Programs and Incentives * Referral Bonuses * Employee Assistance Program * Medical Benefits * Dental Benefits * Vision Benefits * License Certification Reimbursement * Life, Long-Term and Short-Term Disability, Group Accident, Critical Illness and Hospital Indemnity Insurance * Employee Discount Program * Other: * Early Access to Earned Wages * Tuition Assistance * Relocation Assistance * Paid Time Away * Special Employee Rates at NMMC Wellness Centers
Requirements:
Licenses
You must have the following licenses to apply:Education
You must have the following education to apply:High School Diploma or GED
