Main Office School Clerk - 1.0

North Smithfield School Department Position Title: School Main Office Clerk Reports To:Principals/Assistant Principals Approved:Superintendent of SchoolsReviewed/Revised: 6/3/2022 EVALUATION:Annually in accordance with provisions of School Committee Policy REPORTS TO:Principals/Assistant Principals TERMS OF EMPLOYMENT:School Year position [180 days] 10 days [5 before start of school year/5 after last day of school year] MINIMUM QUALIFICATIONS: •High School Diploma •Thorough knowledge of grammar, spelling, and business correspondence. •A high degree of patience, tact, and confidentiality in dealing with the general public, parents, students, teachers, staff, and administrators. •Knowledgeable and experienced in use of computers, word processing, Internet (e-mail), and district student information system. •Will be required to take tests to measure general clerical skills, knowledge of office procedures, and computer technology. ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES: 1.Type a variety of materials, such as letters, announcements, reports, statements, etc., from rough drafts or corrected copy. 2.Answer incoming telephone calls/school intercom. 3.Perform various related office duties as assigned. 4.Enter daily student attendance into student information system. 5.Keep track of students who are absent, tardy, dismissed. 6.Ensure daily attendance, student behavior is entered into student information system in accordance with RI state law. 7.Assist with student registrations. 8.Greet visitors courteously, determine their needs, check appointments, and direct or escort them to proper person. 9.Answer telephone questions of callers courteously according to school policy, take messages for staff members, and page authorized personnel over intercom system. 10.Provide clerical assistance to the Principal. 11.Assist Principal’s Administrative Assistant when necessary. 12.Assist in coordinating lunch count with aides daily. 13.File correspondence, invoices, cards, or other records in the prescribed manner. 14.Sort incoming department mail and distribute accordingly. 15.Assume other general duties as may be assigned by the Principal/Assistant Principal. NOTE:The School Department reserves the right to request, administer, and rate skill proficiency tests as it deems appropriate. ENVIRONMENTAL CONDITIONS: Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed. Noise – Level 3 – Moderate level of intensity. TEMPERAMENTS: Temperaments for the purpose of collecting occupational data are defined as personal traits required by a worker by specific job-worker situations. The temperaments required for this position include: ?People – Adaptability to dealing with people beyond giving and receiving instructions. ?Attaining Tolerances – Adaptability to situations requiring the precise attainment of set limits, tolerances, or standards. ?Performing a Variety of Duties – Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. PHYSICAL DEMANDS Physical demands are a way of describing the physical activities that a job requires. Rating Key: •Occasionally – up to 1/3 of the time •Frequently – from 1/3 to 2/3 of the time •Constantly – 2/3 of the time or more. 1.Strength – Light – Lifting 20 pounds maximum with frequent lifting and/or carrying of objects up to 10 pounds. 2.Standing – (O) 3.Walking – (O) 4.Sitting – (F) 5.Lifting – (O) 6.Reaching – (F) Extending the hand(s) and arm(s) in any direction. 7.Handling – (F) Seizing, holding, grasping, turning or otherwise working with hand(s). 8.Fingering – (F) Picking, pinching, or otherwise working with fingers primarily. 9.Talking – (F) Expressing or exchanging ideas by means of the spoken word. 10.Hearing – (F) Perceiving the nature of sounds by the air. 11.Near Acuity – (F) – Clarity of vision at 20 inches or less. 12.Accommodation – (O) Adjustment of lens of eye to bring an object in to sharp focus. GENERAL EDUCATION DEVELOPMENT: General educational development embraces those aspects of education (formal and informal) which contribute to the worker’s reasoning development and ability to follow instructions. This is education of a general nature. Ordinarily, such education is obtained in elementary school, high school, or college. However, it derives also from experience and self-study. Ratings are based on a low of “1” and a high of “6”. REASONING – LEVEL 4 Apply principals of rational systems to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. MATHEMATICS – LEVEL 3 Compute discount, interest, profit, and loss; commission, markup, and selling priced; ratio and proportion, and percentage. Calculate surfaces, volumes, weights, and measures. ALGEBRA: Calculate variables and formulas; monomials and polynomials; ratio and proportion variables; square roots and radicals. GEOMETRY: Calculate plane and solid figures; circumference, area, and volume. Understand kinds of angles, and properties of pairs of angles. LANGUAGE – LEVEL 3 READING: Read a variety of novels, magazines, and encyclopedias. Read safety rules, instructions in the use and maintenance of shop tools and equipment, and methods and procedures in mechanical drawing and layout work. WRITING: Write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech. SPEAKING: Speak before an audience with poise, voice control, and confidence, using correct English and well-modulated voice. SPECIFIC VOCATIONAL PREPARATION: For the purpose of rating jobs, training time is defined as the amount of general education development and specific vocational preparation needed for average performance on a job. Ratings are based on a low of “1” and a high of “9”. Level 5 is required for this position. Over six (6) months up to and including one (1) year. APTITUDES: Specific capacities/abilities of an individual in order to learn or perform adequately in a task or job duty. Ratings are based on a low of “5” and a high of “1”. ?Intelligence: General learning ability – Level 3 – Average ability required. ?Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively – Level 3 – Average ability required. ?Numerical: Ability to perform arithmetic operations quickly and accurately – Level 3 – Average ability required. ?Spatial Perception: Ability to comprehend forms in space and understand relationships of plane and solid objects – Level 4 – Below average ability required. ?Form Perception: Ability to perceive pertinent detail in objects or in pictorial or graphic material – Level 3 – Average ability required. ?Clerical Perception: Ability to perceive pertinent detail in verbal or tabular matter – Level 2 – Above average ability required. ?Motor Coordination: Ability to coordinate eyes and hands or fingers rapidly and accurately in making precise movements – Level 2 – Above average ability required. ?Finger Dexterity: Ability to move the fingers and manipulate small objects with the fingers rapidly and accurately – Level 3 – Average ability required. ?Manual Dexterity: Ability to move the hands easily and skillfully – Level 3 – Average ability required. ?Eye/Hand/Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli – Level 5 – Below average ability required. ?Color Discrimination: Ability to perceive or recognize similarities or differences in colors, or in shades or other values of the same color or to identify a particular color – Level 5 – Below average ability required. Note:The above description has been developed based on the guidelines as defined by the Americans with Disabilities Act (1990). Essential functions, tasks and activities were identified through on-side analysis and confirmation from the employer. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.