Student Systems Secretary - Grade V

Closes to internal bidders on April 2, 2025 at 3:30 p.m.

Position: Student Systems Secretary - Grade V
Work Schedule: Mon-Fri, 8 hrs/day, 12 month
Pay: Starting pay is $19.91 - $22.62 per hour dependent on qualifications
Benefits: Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources


Summary:
The Student Systems Secretary performs Registrar functions and provides software support building-wide.

Required Qualifications:

• Associate’s degree or equivalent (48 college semester credits or two years experience)
• Keyboarding speed of 50 wpm
• Minimum of three years of relevant experience
• Strong communication (written and oral) and interpersonal skills
• Advanced computer skills including word processing, database, budgeting, and spreadsheet programs
• Experience working with budgets and utilizing bookkeeping/accounting skills
• Excellent decision-making and problem-solving skills
• Highly organized and flexible
• Skilled in prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Preferred Qualifications:

• Bachelor’s degree or equivalent
• Prior experience working with MS Access

Essential Duties & Responsibilities:

• Provide customer service and instruction to staff, teaching staff, and the public about the District’s student information system as needed
• Update and publish the registration manual annually
• Organize and manage student online registration
• Enroll new students and carry out all enrollment changes and updates in the District’s student information system
• Validate and/or correct student data in the District’s student information system
• Enter missing and/or late student data in the District’s student information system
• Design, construct, and maintain the master schedule for teachers and students in the District’s student information system
• Coordinate and adjust special education and ESL scheduling issues with the Student Services department
• Update the District’s student information system’s scheduler functions annually, including necessary data entry
• Coordinate room rearrangements and staff changes in the District’s student information system
• Create new courses and sections in the District’s student information system
• Troubleshoot and problem-solve software-related issues as necessary – including the District’s student information system
• Develop reports for the building, District, and State based on queries through the ad-hoc interface and provide necessary data analysis
• Provide detailed lists of students/staff/courses based on specific parameters
• Coordinate and strategize with administration and other District staff on student information-related projects
• Conduct plausibility studies for potential programs
• Other duties as assigned