What are the responsibilities and job description for the Procurement Intern position at NORTH TARRANT INFRASTRUCTURE, LLC?

About us :

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects ("NTE Projects"). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121 / 183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country's fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.

Job Description :

PROCUREMENT ADMINISTRATOR

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under time constraints, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and to obtain confidentiality is crucial to this role. Assists the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data as well as executing procurement tasks and procedures as required.

Assist Procurement Coordinator

Maintain department calendar with upcoming meetings
Perform administrative duties [mail, take meeting notes, calls, letters, emails, notices, data entry, record keeping, meeting request, processing department invoices]
Create vendor evaluations in Insite
Inform vendors about upcoming contract opportunities
Create & track comparatives in Insite for approval
Communicate with Diversity Contract Compliance department to obtain DBE firm contact
Update contract Directory / CO & Comparatives / Procurement Plan
Create supplier / subcontract draft, attachments, codes & contract number for execution
Collect vendor current Certificate of Insurance documents, W9, certificates
Complete credit application and information sheets.
Update and store department documents on department server systems
Identify procurement opportunities & update outreach materials / handouts.

Assist Procurement Project Manager

Create change orders for an executed agreements and perform quote comparison and documents to be executed for approval as needed.

Create amendments for an executed agreements and gather information needed for legal department to create the documents to be executed for approval as needed.

Prepare RFPs, including Scope of Work, Bill of Quantities, Schedule, Contract Attachments, in coordination with other departments, verifying the accuracy of all the documents.

Receives bids from RFPs release to the market, evaluate the data for accuracy, create a comparative chart, price analysis and make a recommendation to procurement manager for final approval.

Assist Procurement Manager

Create and develop comparative reports

Create and develop transaction reports on all contracts on the projects

Creating & analyzing compliance reporting documents in word and excel spreadsheets

Create credit increases for vendor accounts per approved request

Minimum Requirements :

Bachelor's degree in business administration or related field, preferred not required

Minimum of two (2) years of experience in similar administrator positions in a procurement / purchasing department or executive office.

Proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Project and Outlook.

Ability to pay close attention to detail, ensuring accuracy in work & complete tasks on-time

Works independently, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.

Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.

Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager's style and company policy

Working knowledge of processes, procedures and regulations and ability to deal with politically sensitive and confidential issues

All other job-related duties as assigned

North Tarrant Infrastructure, LLC is an Equal Opportunity Employer

Note : The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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