Administrator - Tour Coordinator (NWS 00763)

Job Title : Administrator - Tour Coordinator (NWS 00763)

THIS POSITION IS FOR A MAXIMUM OF 2-3 MONTHS

North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer's mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and / or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by NWS, the employee will take day- to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by NWS.

The Strategic Deterrence (SD) organization has an opening for an Administrative Assistant – Administrative Tour Coordinator to perform advanced administrative duties. The successful candidate will be primarily responsible for the coordination and facilitation of facility tours and provide administrative support for high-level meetings.

This position may require the employee to have the flexibility to work overtime, shift and / or weekends to accomplish goals. The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties

• Represent management and serve as a resource in daily routine matters; serve as a resource on organizational procedures.
• Gather information from multiple sources, compile data and prepare complex reports and presentations.
• Establish and maintain databases, spreadsheets, or tracking systems to document and track status of action items.
• Independently schedule appointments and maintain calendars.
• Ensure action items are completed by the required due date, and proactively follow-up on any outstanding items.
• Organize and coordinate large- and small-scale meetings encompassing all necessary administrative logistics including facility tours, and documenting meeting minutes.
• Compose administrative sensitive material for signature.
• Interpret institutional and organizational procedures.
• Perform other duties as required.

Essential Skills, Knowledge, and Abilities

Special Requirements

Pre-Placement Medical Exam : A job-related pre-placement medical examination may be required.

Pre-employment drug test : External applicant(s) selected for this position will be required to pass a post offer, pre-employment drug test.

Anticipated Clearance Level : Q (position will be cleared to this level). Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed / granted.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1-208- 528-8714 for assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.