Clerical Technician 2 - Gracedale Nursing Home - Purchasing Department

Salary : $33,998.00 Annually

Location : Nazareth, PA

Job Type : Full time

Job Number : 2025-00085E

Department : Human Services

Division : Gracedale Nursing Home

Opening Date : 02 / 27 / 2025

Closing Date : 3 / 12 / 2025 5 : 00 PM Eastern

Application Requirements

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and / or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

Job Description

GENERAL PURPOSE The Clerical Technician 2 - Gracedale Purchasing performs clerical work and a variety of support tasks for the nursing home purchasing process.

SUPERVISION RECEIVED This position reports directly to the Nursing Home Materials Manager.

SUPERVISION EXERCISED This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION Provides exceptional customer service, effectively communicating with staff and vendors by telephone, email, or in person. Adequately resolves issues and tasks required or directs staff or vendor to appropriate party.

Orders office and beauty salon supplies.

Assists with unloading delivery trucks and placing items in their designated areas.

Picks orders to be delivered to different nursing home units.

Compiles supply usage reports for Nursing in preparation for cost reports submitted to the State.

Sends the Nursing Home Materials Manager the serial numbers for all capital items which get tracked by the Accountant.

Assists Maintenance with paperwork, filing, and running errands.

Tracks specialty mattresses / pumps and other equipment in the facility via an Excel spreadsheet.

• An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency, diploma; AND

At least one (1) year of general clerical work experience, preferably involving purchasing tasks.

KNOWLEDGE, SKILLS, AND ABILITIES Basic knowledge of clerical practices and procedures, and the ability to use standard office equipment.

Basic knowledge of computers and computer software, including Microsoft Office and Excel applications.

Excellent communication and interpersonal skills with the ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse clientele, both verbally and in writing.

Skill in gathering information from and providing answers to visitors, callers, vendors, residents, the public, and representatives from other offices both within and outside of Gracedale Nursing Home.

Excellent time management, prioritization, and multitasking skills, along with the ability to maintain sufficient flexibility to respond to immediate demands.

Ability to learn to utilize the necessary software specific to Gracedale Nursing Home.

Ability to establish and maintain filing and other recordkeeping systems.

Ability to preserve confidential and sensitive information.

Ability to maintain composure and tactfully handle sensitive situations.

Ability to establish and maintain working relationships with associates, other facility staff, residents, and their visitors.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

Ability to add, subtract, multiply, and divide in order to perform the functions of the position.

TOOLS AND EQUIPMENT Telephone, personal computer (including Microsoft Office applications and other specialized software), calculator, adding machine, fax machine, copy machine, scanner, and other office equipment, in addition to a hand truck and various hand tools.

PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must frequently lift and / or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee divides his / her time between office, supply room, or warehouse loading / receiving areas, and other locations as required while assisting Maintenance. The employee will be exposed to extreme heat and cold due to exposure to weather conditions at the loading dock and / or receiving areas, and working in storerooms, refrigerators, and freezers.

The noise level in the work environment is usually quiet while in the office, moderately loud in supply room areas, and moderately to abnormally loud in loading dock or receiving areas.

SELECTION GUIDELINES Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS : FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION : CAREER SERVICE

PAY GRADE : CS / GR13

UNION STATUS : NON-UNION

Updated February 2025

Full-time employees of the County of Northampton are afforded a package of benefits which includes the following :

Medical Insurance

Vision and Prescription

Dental

Life Insurance

Retirement

I. Medical Insurance

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.

II. Vision and Prescription

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.

III. Dental Coverage

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.

IV. Life Insurance

A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.

V. Retirement

All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan (457(b)) which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.

Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

Do you have at least one (1) year of general clerical work experience? If yes, your work history section must reflect this experience to qualify.

Do you have any work experience in procurement / purchasing? If so, please describe this work experience.

Did you learn about this position through a current Gracedale employee referral?

If you answered yes to the previous question, please provide the name of the Gracedale employee who provided the referral.

Please provide three (3) references in the space below - you may include personal and / or professional references.Please include name, address, and telephone number(s) and indicate if it is a personal or professional reference.

Required Question

Salary : $1,500 - $33,998