Church Administrative Assistant

Administrative Support:

Job Summary: The Administrative Assistant provides essential support to the operations of our church. This role involves a combination of administrative, clerical, and communication duties to ensure smooth day-to-day functioning and effective coordination between the church and preschool activities.

Key Responsibilities:

• Manage phone calls, emails, and in-person inquiries, providing courteous and professional assistance.
• Schedule and coordinate appointments, meetings, and events.
• Maintain and organize church records, files, and databases.
• Prepare and distribute church bulletins, newsletters, and other communication materials.

Clerical Duties:

• Perform general office duties such as filing, photocopying, scanning, and faxing documents.
• Order and maintain inventory of office supplies and equipment.
• Process incoming and outgoing mail, ensuring timely distribution.

Financial Assistance:

• Assist with basic bookkeeping tasks, including tracking donations, year-end giving statements, and maintaining financial records.
• Prepare and handle deposits, invoices, and receipts.

Event Coordination:

• Assist in facilitating church events, including fundraisers, community outreach programs, and special services.
• Assist as needed with coordination of event logistics, including venue setup, catering, and volunteer management.

Communication and Outreach:

• Serve as a point of contact for church members and community members, providing information and assistance as needed.
• Update and maintain the church and preschool websites, online giving/payment portal and social media accounts.
• Foster positive relationships with church members, volunteers, and the local community.
• Be the “face” of Northampton Presbyterian Church during office hours, answering the door and maintaining a welcoming presence to those entering and leaving the building.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience in an administrative or clerical role, preferably in a church or educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of office equipment. Willing to learn additional software as needed.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Friendly and professional demeanor with strong interpersonal skills.
• Ability to work independently and as part of a team.
• Flexibility to work occasional evenings or weekends for special events.

Physical Requirements:

• Ability to sit for extended periods.
• Occasional lifting of up to 20 pounds.
• Ability to move freely within the office and church premises.

Northampton Presbyterian Church is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply.

Job Type: Part-time

Pay: $17.50 - $22.00 per hour

Expected hours: 15 per week

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Holland, PA (Required)

Ability to Relocate:

• Holland, PA: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22