What are the responsibilities and job description for the Executive Assistant, Strategy & Marketing position at NorthBay Healthcare?
At NorthBay Health, the Executive Assistant is responsible for providing high level administrative and office management support to the EVP, Chief Strategic Officer, the Vice President Marketing and the Strategy and Marketing teams. The position requires excellent communication and diplomacy skills, ability to work very independently, the skill to handle multiple projects in different subject areas at one time, the ability to set up complex meetings, high attention to detail and the willingness to maintain confidentiality due to the nature of the business conducted within the company and the division.
At NorthBay Health, our vision is to be the trusted healthcare partner of choice for the communities we serve. We are dedicated to improving the well-being of our community by providing accessible, high-quality care to all who need it. Every member of our team plays a vital role in delivering compassionate and effective healthcare solutions. We invite you to join us in our mission to ensure that every patient and family member feels valued, respected, and cared for throughout their healthcare journey.
Qualifications
Education :
High school diploma.
College and / or business college coursework preferred.
Experience :
Minimum five years' previous recent secretarial experience required, at least one year of which must have involved support to multiple managers.
Notary Public Commission preferred or obtains within 6 months of hire.
Skills :
Excellent English communication skills, both written and verbal.
High attention to detail.
Ability to work independently with minimal supervision and to anticipate managers' needs.
Proficiency in Microsoft Word, Excel, and PowerPoint software.
Good judgment skills.
Ability to compose basic letters, format reports, meet deadlines, move ahead with initiative, and prioritize projects.
Excellent telephone skills. Knowledge of office equipment and technology.
Knowledge of managed care terminology and operations preferred.
Interpersonal Skills :
Demonstrates NorthBay's values and true north including nurturing care, own it, respect relationships, build trust, hardwire excellence. Ability to communicate effectively, pleasantly and diplomatically at all levels, both internally and externally. Ability to deal effectively with change and provide support to multiple managers. Ability to demonstrate dependability, reliability and confidentiality. Possess efficient time management skills and the ability to effectively manage multiple projects simultaneously. Maintains a professional appearance and demeanor reflective of the corporate image.
Hours :
40 hours per week. A meal break must be taken before the beginning of the 5th hour of work time, unless otherwise authorized due to workload and / or meeting conflicts. Occasional evening, early morning or weekend hours may be required.
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