Administrative Assistant at MS/HS

Administrative Assistant MS/HS

Northeast Community School District

Job Description:

Northeast MS/HS is in search of an Administrative Assistant for the 2025-2026 School Year. An Administrative Assistant is responsible for providing clerical, secretarial, and administrative assistance to the building Principal and supporting the broad array of services offered to students, parents, instructional, and support employees. 

An ideal candidate: 

• Follows and maintains knowledge of all Northeast District policies and procedures.
• Performs general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, greeting the public, typing, proofreading, filing, sorting, and handling incoming and outgoing mail, as needed.
• Researches, creates, inputs formats, organizes, and edits relevant data as needed or requested and prepares it in a usable format for the school principal or his/her designees.
• Completes a high volume of computer work, use of JMC, Word Processing Systems (Google Docs/Sheets) to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Assists in finding substitute teachers for absent teachers & paraprofessionals.
• Processes and tracks employee timesheets and submits them to administration for approval.
• Coordinates arrival & dismissal of students through consistent communication with families & bus drivers.
• Completes purchase requisitions, & reconciles account balances and financial documentation ensuring accuracy.
• Independently or in accordance with general instruction, composes correspondence on a wide range of subjects requiring knowledge of procedures and policies of the assigned area.
• Registering new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into JMC regarding enrollment and student records.
• Maintains IEP status & levels by entering data into JMC to ensure proper funding  & appropriate services.
• Prepares cash deposits from school activities and makes bank deposits.
• Coordinates scheduling of the Principal’s meetings, appointments, and travel. Assists with all other administrative needs.
• Assists school Nursing Staff in providing supervision of the health room, evaluating student injuries, performing minor first aid in compliance with District policy(ies) and completing required paperwork in a timely fashion, as needed.
• Professionally represents the school and the District in interactions with parents, community, staff, and students.
• Attends work regularly and is punctual.
• Maintains confidentiality of student information & records.
• Duties as assigned by supervisor

Qualifications:

• High School Diploma or higher
• Proficient typing & written communication skills
• Successful experience with office management is preferred.

Salary/Schedule: The salary schedule is based on each candidate's education and experience. The contract is 210 days/school year and 8 hours a day, with 6 paid Holidays/school year. 

All of the above duties and responsibilities are essential job skills and functions, subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.