What are the responsibilities and job description for the Administrative Assistant position at NORTHEAST FLORIDA COMMUNITY ACTION AGENCY, INC?
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
¨ Receives and disseminates incoming call messages to the appropriate staff for proper resolution.
¨ Prepares letters, memoranda and reports at the direction of the Executive Director and the Program Coordinator. Prepare agency bid packets.
¨ Drafts and creates various forms to be used agency wide.
¨ Organizes and coordinates appointments, travel arrangements, conferences, and meetings for the Program Coordinator and other program staff.
¨ Maintains an accurate file control system for letters, memos, reports, and any other agency correspondence.
¨ Completes and compiles monthly, quarterly, annual, and other agency related reports including surveys.
¨ Logs incoming and outgoing transmittals from the satellite offices to facilitate accurate tracking and movement of the documents.
¨ Reviews transmittals and vouchers for accuracy and proper posting to the line items and assigns the proper account codes where applicable.
¨ Drafts and prepares requisitions to order office supplies for program staff.
¨ Provides clerical support and assistance to other staff within the department and to other agency staff with program matters as needed.
¨ Assists with performing input/output functions on a regular basis.
¨ Performs other job-related duties as assigned.
Required Education and Experience: High school diploma or equivalent, with additional business courses in related office procedures and a minimum of two years’ office experience. Must possess the ability to handle complicated and legal correspondence; the ability to establish productive working relationships with fellow employees and supervisor. Must have word-processing/computer experience; and must have advanced training with the Microsoft office Suite including MS word, Excel, Access and PowerPoint. Must also be able to quickly adapt to new software applications such as Survey Monkey. An acceptable combination of education and experience is also accepted.
Job Type: Full-time
Pay: $29,387.00 - $32,400.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Preferred)
Experience:
- business courses: 1 year (Preferred)
- Office: 2 years (Preferred)
License/Certification:
- Driver's License (Preferred)
Ability to Commute:
- Jacksonville, FL 32207 (Preferred)
Work Location: In person
Salary : $29,387 - $32,400