What are the responsibilities and job description for the Executive Assistant to the Vice President of Student Services position at Northeast Iowa Community College?

Posting Details

Position Information

Position Title

Executive Assistant to the Vice President of Student Services

Posting Number

S00480

Full-Time / Part-Time

Full Time

Work Schedule

Salary

43,888.00

Campus / Center

Peosta or Calmar

Location

District Wide

Position Summary Information

Job Goal

JOB PURPOSE / GOAL : To provide high-level administrative support to the Vice President of Student Services, acting as a key liaison between the VPSS office and various campus departments, external partners, and the student body. Ensure efficient operations of the VPSS office, manage projects, handle sensitive inquiries, and represent the Student Services Division.

Duties and Responsibilities

ESSENTIAL TASKS :

The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

Communication and Information Preparation :

Prepare high-quality, confidential documents, presentations, and reports as requested by the VPSS. Draft, edit, and manage correspondence (including social media posts) to ensure clarity and professionalism on behalf of the VP.
Compile detailed research and background information on priority issues and projects to support informed decision-making by the VP.
Assist in the planning and execution of events, meetings, and conferences, providing logistical support as needed. Prepare agendas, take meeting minutes, and follow up on action items as needed.
Establish and maintain reporting and tracking of deliverables and action items. Organize and maintain electronic and physical file systems ensuring efficient document retrieval.

Administrative Responsibilities :

Act as a liaison between the VPSS and various stakeholders, including faculty, staff, students, senior leadership, and community partners.

Assist the VPSS in carrying out financial and Human Resources related duties.

Maintain effective and efficient flow of information through calendars, notes, phone calls, memos, social media, e-mail, and correspondence.

Coordinate logistics, including travel arrangements and meeting coordination for the VPSS, ensuring efficiency and cost-effectiveness.

Qualifications

EDUCATION AND EXPERIENCE REQUIREMENTS :

Bachelor's degree in business administration, education, or related field preferred.

At least two years proven experience as an executive assistant or in similar roles, preferably within an educational environment.

Proven ability to develop processes and manage processes.

Excellent organizational skills, with the ability to manage multiple priorities and deadlines effectively.

Strong written and verbal communication skills, with attention to detail and professionalism.

Proficiency in Microsoft Office or Google Suite, project management software, ZOOM or similar software.

A passion for supporting student success and a commitment to fostering an inclusive and diverse community.

Essential Functions

Project Management :

Organize and manage special projects and initiatives as directed within the Division of Student Services, ensuring timely completion and adherence to goals.

Develop and track project timelines, budgets, and deliverables, keeping stakeholders informed of progress and outcomes.

Utilize project management tools and software to organize workflow and ensure accountability across teams.

Collaborate with other departments and divisions to support interdepartmental initiatives and foster a culture of teamwork.

Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.

May be asked to lead or co-lead an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency.

Outline the tasks involved in the project and the responsible parties accordingly.

General

Serve on college and state-wide committees as assigned.

Posting Detail Information

Open Date

02 / 04 / 2025

Close Date

Open Until Filled

Special Instructions to Applicants

Salary : $43,888

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Executive Assistant to the Vice President of Student Services

What are the responsibilities and job description for the Executive Assistant to the Vice President of Student Services position at Northeast Iowa Community College?

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