What are the responsibilities and job description for the Assistant Director, College of Pharmacy position at Northeast Ohio Medical University (NEOMED)?
Assistant Director, COP
Position Type: Admin/Professional
Department: Dean - College of Pharmacy
Full or Part Time: Full Time
Pay Grade: MN8
Summary
The assistant director provides an advanced level of day-to-day operational resource management for the College of Pharmacy’s Dean’s Office and the Offices of Education and Assessment. Responsibilities include financial management, academic process management, project management, and administrative support. The assistant director may represent the College on various collegiate and University committees.
Principal Functional Responsibilities
Academic Process Management: Assist with building and documenting the infrastructure to support the Doctor of Pharmacy curriculum and the Office of Education. Create and maintain curriculum-focused documents including textbooks requirements, elective catalogs, the course director manual, curriculum OneDrive storage, schedule of classes by term, and the NEOMED Compass. Support the curriculum committee chair with document storage, committee communications, and workflow organization.
Financial Management: Maintain and monitor Office of Education and curriculum budget, co-funded faculty contracts, and payments from partner sites. Assist in the development of Office of Education financial management systems/processes. Reconcile P-cards, process honorarium payments, assist with variance reporting and develop financial reports as needed.
Administrative Support: Provide high level administrative support for the Dean’s Office and the Office of Education. Manage complex calendars, facilitate travel arrangements, and maintain office records including standard operating procedures. Organize meetings and events, including coordinating with stakeholders, preparing agendas and taking minutes. Handle sensitive and confidential information with discretion and professionalism. Serve as a point of contact between the Dean/Vice Dean and faculty, staff, students and external partners.
Project Management: Support projects for the Dean and Vice Dean of Pharmacy, Director of Faculty Development, Director of Interprofessional Education and Director of Curriculum. Track deadlines and deliverables, provide status reports and ensure timely completion. Communicate with institutional and external offices when seeking information and/or documentation related to assigned projects.
Other Duties: Perform other duties as assigned.
Qualifications
Experience in higher education setting
Physical Requirements
Must be able to utilize a phone, computer and other office equipment.
Department Specific Information:Dean - College of Pharmacy_Specific_Information
To apply, visit https://neomed.peopleadmin.com/postings/5426
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.
jeid-e485729c5eac2045adc11e521fd6c976
Position Type: Admin/Professional
Department: Dean - College of Pharmacy
Full or Part Time: Full Time
Pay Grade: MN8
Summary
The assistant director provides an advanced level of day-to-day operational resource management for the College of Pharmacy’s Dean’s Office and the Offices of Education and Assessment. Responsibilities include financial management, academic process management, project management, and administrative support. The assistant director may represent the College on various collegiate and University committees.
Principal Functional Responsibilities
Academic Process Management: Assist with building and documenting the infrastructure to support the Doctor of Pharmacy curriculum and the Office of Education. Create and maintain curriculum-focused documents including textbooks requirements, elective catalogs, the course director manual, curriculum OneDrive storage, schedule of classes by term, and the NEOMED Compass. Support the curriculum committee chair with document storage, committee communications, and workflow organization.
Financial Management: Maintain and monitor Office of Education and curriculum budget, co-funded faculty contracts, and payments from partner sites. Assist in the development of Office of Education financial management systems/processes. Reconcile P-cards, process honorarium payments, assist with variance reporting and develop financial reports as needed.
Administrative Support: Provide high level administrative support for the Dean’s Office and the Office of Education. Manage complex calendars, facilitate travel arrangements, and maintain office records including standard operating procedures. Organize meetings and events, including coordinating with stakeholders, preparing agendas and taking minutes. Handle sensitive and confidential information with discretion and professionalism. Serve as a point of contact between the Dean/Vice Dean and faculty, staff, students and external partners.
Project Management: Support projects for the Dean and Vice Dean of Pharmacy, Director of Faculty Development, Director of Interprofessional Education and Director of Curriculum. Track deadlines and deliverables, provide status reports and ensure timely completion. Communicate with institutional and external offices when seeking information and/or documentation related to assigned projects.
Other Duties: Perform other duties as assigned.
Qualifications
- Bachelor’s degree or equivalent of education and experience in administration and project management.
- Proficient with technology and Microsoft Office Suite applications.
Experience in higher education setting
Physical Requirements
Must be able to utilize a phone, computer and other office equipment.
Department Specific Information:Dean - College of Pharmacy_Specific_Information
To apply, visit https://neomed.peopleadmin.com/postings/5426
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.
jeid-e485729c5eac2045adc11e521fd6c976
