What are the responsibilities and job description for the N99913 Administrative Assistant to the Dean, College of Education, Tahlequah position at Northeastern State University?
Administrative Assistant to the Dean, College of Education, Tahlequah
Job Summary
This position manages office operations for department as assigned.
MAJOR DUTIES
Provides support for college leadership for office operations; delegates, assigns, or provides secretarial support for the assigned area.
Coordinates the development of program or department budgets; administers and monitors approved budgets.
Assists with personnel management functions as assigned; processes employee paperwork for new hires, terminations, and status changes.
Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel.
Prepares and maintains records; prepares letters, tables, reports, forms, memoranda, and other documents.
Processes and tracks purchase order requests; processes related vendor invoices and tracks payments and maintains purchase order status.
Processes, tracks and codes purchasing card charges; reconciles purchase card statements.
Processes travel claims.
Supervises and provides staffing support for full time, part time and student personnel as assigned.
Performs related duties.
Knowledge Required By The Position
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of university purchasing policies.
Skill in the operation of computers and job-related software programs.
Skill in oral and written communication.
Skill in the provision of customer service.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative and management duties. Diversity of duties, the need for accuracy, and frequent interruptions contribute to the complexity of the position.
The purpose of this position is to manage office operations for the department. Success in this position contributes to the efficiency and effectiveness of those operations.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over full time, part time, and/or student personnel as assigned.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate’s degree or two years of college coursework.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.
Ability to maintain regular attendance.
Preferred Qualifications
Experience with software such as: Banner, CSGold, TouchNet, etc. is preferred
3-5 years of relative office or secretarial experience
“Applicants must be currently authorized to work in the United States on a full-time basis.”
Annual salary $31,116.00 with excellent benefits, including generous leave time.
Anticipated hire date: 2/14/2025
Applications accepted until 1/18/2025
NOTE: Posting will close to applicants at ll:59 p.m. CST on the date above. An application cannot be changed after it has been submitted.
Notice to Applicants
To complete the application process, it is critical to create a profile.
Northeastern State University’s policy is that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Job Summary
This position manages office operations for department as assigned.
MAJOR DUTIES
Provides support for college leadership for office operations; delegates, assigns, or provides secretarial support for the assigned area.
Coordinates the development of program or department budgets; administers and monitors approved budgets.
Assists with personnel management functions as assigned; processes employee paperwork for new hires, terminations, and status changes.
Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel.
Prepares and maintains records; prepares letters, tables, reports, forms, memoranda, and other documents.
Processes and tracks purchase order requests; processes related vendor invoices and tracks payments and maintains purchase order status.
Processes, tracks and codes purchasing card charges; reconciles purchase card statements.
Processes travel claims.
Supervises and provides staffing support for full time, part time and student personnel as assigned.
Performs related duties.
Knowledge Required By The Position
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of university purchasing policies.
Skill in the operation of computers and job-related software programs.
Skill in oral and written communication.
Skill in the provision of customer service.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative and management duties. Diversity of duties, the need for accuracy, and frequent interruptions contribute to the complexity of the position.
The purpose of this position is to manage office operations for the department. Success in this position contributes to the efficiency and effectiveness of those operations.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over full time, part time, and/or student personnel as assigned.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate’s degree or two years of college coursework.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.
Ability to maintain regular attendance.
Preferred Qualifications
Experience with software such as: Banner, CSGold, TouchNet, etc. is preferred
3-5 years of relative office or secretarial experience
“Applicants must be currently authorized to work in the United States on a full-time basis.”
Annual salary $31,116.00 with excellent benefits, including generous leave time.
Anticipated hire date: 2/14/2025
Applications accepted until 1/18/2025
NOTE: Posting will close to applicants at ll:59 p.m. CST on the date above. An application cannot be changed after it has been submitted.
Notice to Applicants
To complete the application process, it is critical to create a profile.
Northeastern State University’s policy is that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
Salary : $31,116
