Supplier Management Analyst

JOB SUMMARY

The Supplier Management Analyst plays a crucial role in maintaining the integrity of the supplier master file data in the ERP and JAGGAER. This responsibility, as the point of data entry, is vital for the timely and accurate creation of purchase orders and non-purchase order supplier profile setup and maintenance. Utilizes judgment, understanding, and discretion in incorporating changes to the supplier master file to recognize, understand, interpret, and appropriately determine tax identification and coding. Serve as the senior SME for supplier management and be responsible for the administrative tasks of creating and editing supplier records, as well as assisting the Head of Procurement Operations with process improvement, policy development, and technology selection, implementation, and optimization.

As a member of the Procurement Operations Team, plays a key role in establishing and maintaining strong, collaborative relationships with faculty, staff, and students. Identifies additional ways to serve the organization and ensure vendor satisfaction. This position is integral to supporting the success of a high-performing organization by championing and driving the complete procure-to-pay process.

This is a hybrid position requiring 3 days onsite in Boston, MA.

MINIMUM QUALIFICATIONS

Knowledge and skills required for this position are normally obtained through a minimum of four years relevant experience or BA / BS and a minimum of two years relevant experience.

• Demonstrated expertise in communicating requirements and SRM program benefits to suppliers.
• Demonstrated ability to effectively utilize data to identify opportunities, continuously improve performance, and successfully operate within a data-driven performance management framework (e.g., meet cost savings goals, efficiency measures, procurement administrative lead time/throughput service level agreements, and misc. procurement operations key performance indicators)
• Familiarity with Jaggaer and Workday is preferred.
• Knowledge of applicable state and local sales tax laws, 1099 regulations, and IRS regulations, including independent contractors, is preferred.
• Knowledge of international tax documentation, particularly in the UK and Canada, is preferred.
• Globally minded, self-motivated, flexible, and creative tactician with the ability to prioritize, multi-task, and work horizontally and vertically across a decentralized organization to drive results
• Demonstrated ability to effectively escalate in a way that instills confidence in your judgment and focus on the mission of procurement and supplier management
• Effective interpersonal, written, and verbal communication skills with the ability to lead supplier and end-user engagements, interact with, influence, and resolve conflict
• Efficient use of Microsoft business programs (e.g., Outlook, Excel, Word, PowerPoint, Teams)
• Regrettably, the university is unable to work sponsor for this role, now or in the future.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Responsible for supplier onboarding and maintenance within our supply management system: 80%

• Processes timely and accurate creation, maintenance, and deactivation of supplier records.
• Ensures data integrity and data fidelity of supplier records.
• Creates new suppliers and supplier sites, including adding remit-to addresses and location information, establishing tax reporting information, entering ACH banking information, supplier contact information, and TIN information.
• Updates current suppliers and supplier sites to include new remittance addresses and location information, updating tax-reporting information, updates or corrections to ACH banking information, and revising supplier contact information.
• Verifies all W-9/ W-8 and international tax data is accurate by utilizing IRS TIN matching and visual compliance software.
• Collects and retains insurance certifications as appropriate.
• Communicate verbally and in writing to vendors when required to ensure that additions and changes to the supplier master file are accurate and complete.
• Documents policies and procedures related to supplier maintenance and 1099 reporting.
• Maintains excellent supplier relations, including follow-up to departmental and supplier inquiries.
• Assists in monitoring of audit controls.

Report on the status supplier management program and identify opportunities for improvement: 20%

• Report on key supplier onboarding and maintenance metrics
• Identify opportunities to update and improve metrics as priorities change within a maturing organization
• Propose methods for automating supplier management tasks

Position Type

Finance

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

108S

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.