Administrative Assistant

NAU aims to be the nation’s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

• This position is posted as Administrative Assistant, which is a working title. The NAU system title for this position is Part Time Temporary.
• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

The Department of Health Sciences, within the College of Health and Human Services (CHHS), is home to some of NAU’s fastest growing undergraduate degree programs and currently serves approximately 1,800 undergraduate and graduate students. The department is a true multidisciplinary unit, providing six different undergraduate degree programs in five unique disciplines (Public Health, Nutrition and Foods, Allied Health, Fitness Wellness, and Physical Education Teacher Education), along with the Master of Public Health degree, and an Interdisciplinary Health PhD degree between CHHS and the College of Social and Behavioral Sciences. The Health Sciences Department lives its values, emphasizing health and wellbeing for its students, staff, and faculty.

The Health Sciences Department at Northern Arizona University, Flagstaff Campus, has an opening for a part-time Administrative Assistant, Int. to work 20 hours per week in support of our academic office. The Administrative Assistant, Int. position will perform a variety of independent office/administrative duties related to program support for Health Sciences. This role will require the ability to work across internal and external stakeholders. Using specialized functional knowledge to analyze and respond to administrative matters, the duties of this position are to ensure the department’s needs are being met and University procedures and policies are being followed.

Grant Administration Support - 50%

Administrative support for research active faculty in the department to include providing guidance and creation of various Service Tickets for PI’s to include:

• Facilities Work Orders
• HR Tickets
• ITS Tickets
• Purchasing Tickets
• Non-travel Reimbursement Tickets

Office Administrative Support - 45%

• Liaison for ticket communication: replies to requests for additional information/clarification and requests for documentation.
• Assists with coordination of meetings, schedules, and special events.
• Event Planning support including catering, venue and equipment rental.
• May monitor and coordinate the activities of student workers.
• Assist department with basic technological support, troubleshooting and operational matters.
• Work with large poster printer and assist students and faculty with printing posters for events.
• Purchase and reconcile department Pcard.
• Maintains and inventories department technology.
• Maintain inventory of office supplies.
• Assist with maintenance of office equipment.

Other - 5%

• Other duties as assigned.

• Requires high school diploma.
• No prior experience required.

• Project administration experience.

Knowledge

• Knowledge of standard office policies and procedures.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.

Skills

• Records maintenance.
• Develops and maintains good working relationships.
• Proficient in English composition, grammar, spelling and punctuation, and basic math.
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Operates a variety of office machines including personal computers, telephones and copiers.

Abilities

• Problem solving and organizational capabilities.
• Communicates effectively.
• Provides excellent customer service.
Balances competing priorities.

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary range begins at $18.57 an hour. Salary commensurate with candidate's qualifications and related experience.

This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.

This is a part-time, non-benefit eligible position.

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

NAU will not provide any U.S. immigration support or sponsorship for this position.

February 24, 2025 at 11:59 p.m.

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.