Documentation and Development Specialist

Join our team as a Documentation and Development Specialist and help make a difference in the lives of children, youth, and families!

Are you passionate about supporting the healthy development of children, youth, and families for a brighter future?
Look no further! At Northern Children’s Services (Northern), every role in the organization contributes to helping us achieve our mission and vision.

We believe that every child and youth has the potential to transform themselves – no matter their background or life situation.
We work to “walk the talk” when it comes to our organizational values: Excellence, Respect, Resilience, Cultural Humility & Justice, Healing, and Wellness.

Why Choose Us? As a Life Skills Coordinator, you’ll embark on a fulfilling journey!

• Leadership Opportunity
• Supportive Environment
• Empowerment and Progress
• Effective Communication
• Empowerment Through Planning
• Continuous Monitoring and Progress
• Documentation Excellence
• Networking and Collaboration

Top Work Place Certified 2024 For more information, visit https://northernchildren.org/

Benefits: 

• We offer comprehensive health, dental, and vision insurance for full-time employees.
• Life Insurance/AD&D and LTD: We provide full-time employees with a $20,000 life insurance policy through Mutual of Omaha Company at no cost. Additionally, Mutual of Omaha LTD coverage and AD&D insurance offer financial security to our employees and their families.
• Our partner insurance company offers a range of self-funded insurance plans, including accident insurance, cancer insurance, life insurance, critical illness coverage, and short-term disability insurance, providing additional financial protection to our employees.
• 401(k) Retirement Plan: We offer a 401(k)-savings plan with a generous matching contribution after one year of employment.
• Paid Leave: Employees have access to generous paid time off or sick leave, allowing them to prioritize their health and well-being.
• Employee Assistance Program (EAP): Our EAP offers confidential referral and counseling services to help employees and their families manage life's challenges, including stress management, legal and financial concerns, depression, and substance abuse.
• Legal Services: Self-funded legal services provide valuable support and resources for various legal matters.

Qualifications You Bring: 

• Expertise
• Physical Capabilities
• Trauma-Informed Approach

At Northern Children’s Services, Inc., we value diversity, inclusion, and the well-being of every individual. Join us in our mission to empower children and families, one meaningful interaction at a time. Apply today and be a part of something truly extraordinary!

Northern Children's Services supports the healthy development of children and youth, while stabilizing their families to build stronger communities. Everything we do at Northern Children's Services is designed to create a better future for our families.

Job Summary

A Documentation and Development Specialist in Behavior Health plays a crucial role in ensuring the accurate and timely documentation of client progress and treatment plans in a behavioral health setting. They are responsible for reviewing and summarizing clinical progress notes, treatment plans, and related documentation to assist in providing high-quality care, compliance with regulations and continuity of care.

• Thoroughly review and analyze progress notes and other relevant documentation in accordance with Northern's polices and procedures.
• Ensure that all documentation is complete, accurate, and compliant with legal and regulatory requirements.

• Extract essential information from progress notes, including patient history, treatment goals, interventions and outcomes.
• Organize and summarize this data in a clear and concise manner.

Quality Assurance

• Identify any discrepancies, errors, or inconsistencies in the documentation and communicate these findings to the appropriate supervisor for correction.

Confidentiality and Privacy

• Maintain strict confidentiality and adhere to HIPPA (Health Insurance Portability and Accountability Act) regulations when handling patient information.

Communication

• Collaborate with clinical staff, including the Director and Clinical Managers to ensure that the documentation accurately reflects the client's progress and treatment plan.
• Collaborate with IBHS staff regarding corrections needed and how to address the corrections.

Reporting

• Provide summary report of staff notes that need to be addressed to ensure billing occurs.

Compliance

• Stay current with relevant laws, regulations, and industry standards related to behavioral health documentation.

Training and Education

• Attend and assist in providing and guidance to clinical staff on proper documentation techniques and requirements.
• Administrative Support
• Assist in maintaining organized client records in Northern's electronic records (EHR) system.

Complete other duties as assigned.

Basic Skill sets

• Ability to communicate and interact with staff and consultants.
• Ability to assess consumer treatment needs and apply appropriate therapeutic interventions.
• Ability to effectively present information and respond to questions from consumers and collateral agencies.
• Ability to give clear and concise oral and written instructions.
• Working knowledge of the behavioral health system. Knowledge and ability to navigate other social service systems.
• Ability to respond in a culturally competent manner to consumer issues.
• Understanding psychosocial assessment and treatment planning.

Qualifications

• Bachelor's degree in a related field (e.g., psychology, social work, health administration) is preferred.
• Previous experience in a behavioral health or healthcare setting is highly advantageous.
• Strong attention to detail and the ability to maintain accuracy while handling large volumes of documentation.
• Knowledge of HIPPA regulations and the ability to maintain patient confidentiality.
• Proficiency in using electronic health record (EHR) system and other relevant software.
• Excellent communication and interpersonal skills to collaborate effectively with clinical staff.
• Strong organizational and time management skills.

Physical Capabilities and Work Environment

• Ability to walk up and down stairs.
• Ability to lift 20 lbs.
• Ability to operate a computer, printer and calculator
• Ability to operate a motor vehicle or access public transportation.
• Requires some flexible work schedules: evening and weekend hours.

Trauma-Informed Behavior

Ability to exhibit:

• Willingness to learn and maintain the value of a trauma-informed culture.
• Commit to the maintenance of a therapeutic environment and community that promotes safety, nonviolence, and resilience as the basis for all we do with clients and staff.
• Knowledge and utilization of trauma-informed practices:
  • Emotional Intelligence
  • Effective Communication
  • Understanding of the impact of trauma on human development
  • Use of person-first and strengths-based language

Americans with Disabilities: As with all positions at Northern Children's Services, Inc. we recognize the importance of accommodations for individuals with disabilities. In that, we are committed to every extent possible accommodating disabled individuals. We recognize the Americans with Disabilities Act of 1991 and understand the need to reasonably accommodate employees. All accommodations will be evaluated case by case, evaluating the essential functions of the positions.

DISCRIMINATION IS PROHIBITED IN EMPLOYMENT, PROMOTION, ASSIGNMENT OR DISMISSAL, ON THE BASIS OF RACE, RELIGION, COLOR, AGE, SEX, NATIONAL ORIGIN, AND HANDICAP, OR RECEIPT OF SERVICES FOR MENTAL DISABILITY.

Salary : $20,000