Accounts Payable Specialist

Here at Northern Management we have an immediate need to hire an Accounts Payable Specialist. The Accounts Payable Specialist will primarily oversee all accounts payable duties for a designated region of multi-family properties. This individual will be heavily involved in invoice data entry, credit card statement reconciliations, timely vendor payments, and will help maintain strong vendor working relationships.

Our ideal candidate will have hands-on Accounts Payable experience, with a solid understanding of all accounts payable lifecycle functions. We are looking for someone who is comfortable working in a high-volume and fast-paced environment. The Accounts Payable Specialist will work on-site at our corporate office located in Brookfield, Wisconsin under the direct supervision of our Corporate Controller.

Primary Job Responsibilities:

Invoice Processing:

• Continuously monitor our primary Accounts Payable email inbox for invoices that are communicated from vendors and are ready to be entered into our software, AppFolio
• Complete the initial data-entry of all invoices under a specific regional portfolio of properties with precision
• Work closely with vendors, management, and other departments to verify payment details
• Issue vendor payments in the form of check/ACH, on a bi-weekly basis

Reconciliation support:

• Reconcile multiple credit card statements and actively research variances with our on-site and regional team members
• Reconcile vendor statements, to resolve discrepancies, and take necessary action as needed

Mortgage tracking and data entry:

• Scan and save all monthly mortgage statements
• Enter all monthly mortgage payment details into AppFolio

Documentation management:

• Scan and save all vendor invoices
• Help maintain accurate records by tracking and organizing vendor W-9 forms, and compliant COIs, to ensure consistency and accuracy across our vendor scope
• Assist the Controller with the company’s annual 1099 filings
• Assist the Controller by pulling documentation for our external tax preparers

Department support:

• Actively help support the department and company annual goals
• Participate in cross trainings, and serve as back up to our administrative team, when needed
• Other various tasks/projects as requested by the Controller

Required Qualifications:

· High school diploma or equivalent is required

• 2 years of relevant Accounts Payable experience
• Solid understanding of accounts payable terminology
• Acute attention to detail

· Capable of working independently, in a fast paced, high-volume environment

• Written and verbal communication skills that are centered around providing superior customer service

· Must have a positive attitude and willing to help with additional tasks and projects as needed

Bonus Qualifications:

· Prior experience working in the property management industry

· Prior software experience working with either AppFolio or Yardi Voyager, or another property management software

Work Environment:

This job operates in a casual, respectful office environment. This role routinely uses standard office equipment such computers, printers, scanners, etc.

This is a full-time position with competitive compensation including benefits. Please email your cover letter and resume for consideration. Include in your cover letter a brief statement on why you are the best fit for this position.

Job Type: Full-time Hourly Rate: $22 - $24– D.O.E

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22 - $24