What are the responsibilities and job description for the Nursing Staff Scheduler/Secretary position at Northern Manhattan Rehabilitation and Nursing?
Northern Manhattan Rehabilitation & Nursing Center is now hiring an experienced Nursing Staff Scheduler / Secretary . We are a diverse and dynamic STR / LTC facility committed to service excellence and outstanding resident and patient outcomes, located in the heart of Manhattan. Only steps from train and bus stations, Northern Manhattan Rehabilitation & Nursing Center is an easy commute from both inside and outside NYC.
The Nursing Staff Scheduler / Secretary position exists to provide staffing coordination to assure that the highest degree of quality resident care is maintained at all times. This position must work effectively with team members in ensuring that work is accomplished in a timely, effective, well organized, and safe manner, while focusing on delivering quality resident care. The position must also manage the resources that are available to them in their job.
Nurse Staff Scheduler / Secretary Essential Job Duties include but are not limited to the following :
- Manages daily, weekly, and monthly staffing schedules for the nursing department based upon census by unit in accordance with state staffing guidelines.
- Collaborates with the Administration, Director of Nursing, and Human Resources in following a master schedule to ensure all units / shifts are always adequately staffed.
- Communicates with Administration, Director of Nursing / designee, Human Resources and / or payroll staff regarding employee staffing related matters as needed.
- Forecasts and manages schedule distribution taking into consideration PTO requests, holidays, FMLA and personal leave as well as open positions to ensure efficient nursing staff coverage is maintained including on the weekend / holiday.
- Receives requests for shift changes or other scheduling changes timely, as well as communicate and distributes revisions to the original schedule.
- Alerts nursing supervisors of call-ins and assists with securing replacements if needed, as well as keep and maintain attendance and tardiness logs for all nursing staff and reports excessive absenteeism and tardiness to DON and HR
- Assists payroll with timesheet edits and bonuses, as well as monitors time clock punches and notifies DON of developing trends.
- Assist with missed punches, and the reviewing and approving of timesheets at the end of each pay period.
- Tracks hours daily for nursing staff and agency usage (if used) and reports to DON and Administrator.
- Reviews and approves all agency invoices to punches on timecards and reports any discrepancies.
- Assures that the scheduling software accurately reflects staff on the floor.
- Creates and updates facility contact roster for nursing team, as well as assist with the Maintenance of current licenses and certifications of nursing staff.
- Partners with Infection Control Preventionist / designee on scheduling employees for annual Influenza vaccines, physicals, TB testing, etc.
- Enrolls nursing personnel in the use of the time clock.
This is a brief overview of job responsibilities and not intended to be all inclusive.
Nurse Staff Scheduler / Secretary Qualifications and Experience Requirements :
Please consider joining our team.
Northern Manhattan Rehabilitation and Nursing Center is an Equal Opportunity Employer and adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Job Benefits
We offer a fulfilling and engaging workplace, a comprehensive and competitive wage and compensation program, and the opportunity to make a real difference in the lives of the people you touch.
Full-Time
