The Middlesex YMCA is seeking a qualified individual to assist with administrative tasks related to the operations of a 62 room (SRO) men’s residence. The Administrative Assistant supports the mission of the YMCA Housing program by providing essential support to ensure smooth day to day operations. This role involves administrative tasks, communication with residents and staff and maintaining organized records. The ideal candidate is detail-oriented, highly organized and able to handle multiple tasks in a timely manner.

Salary: Part time. $25/hour. 15-20/week. Temporary 12 week position

ESSENTIAL FUNCTIONS include the following, other duties may be assigned:

• Collect rents and maintain records according to the proper procedures and funding requirements.
• Follow-up delinquent accounts and pursue collections in accordance with established procedures.
• Maintain tenant files and related documentation regarding continuing eligibility and adjustments.
• Arranges the interview, intake and review process of new tenants.
• Administers termination procedures when necessary.
• Monitor inventory and purchase supplies as needed.
• Manage phone calls, emails and correspondence for the housing program.

Qualifications:

• High school diploma or equivalent
• A minimum of one year of administrative experience.
• Computer skills, including Microsoft Office
• Excellent customer service, interpersonal and communications skills
• Ability to handle confidential information with professionalism.

ADA Specifications

Physical Demands:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

2. While performing functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift and/or move up to 25lbs. Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff - of all ages, backgrounds and life experiences - works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors.

The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.